Administrative Assistant - HR and Operations
About The Position
Build a cross-functional career in HR, operations, and compliance at a school where your work matters every day! We are looking for a smart, personable, highly organized, and dependable administrative professional to join our team. This is a hands-on, cross-functional role that works closely with Human Resources, business operations, facilities, and school leadership. This position is a great opportunity for someone who wants to build a broad foundation in HR, business administration, operations, or school leadership. You'll be trusted with work that requires attention to detail, sound judgment, discretion, and follow-through. You'll also be the first friendly face that families and visitors meet, setting the tone for everyone who walks through our doors!
Requirements
- At least 1 year of professional administrative experience
- Highly proficient in Microsoft Office with working knowledge of Excel
- Comfort with technology and AI tools, and willingness to learn new systems
- Strong written and verbal communication skills, with the ability to communicate tactfully with employees, families, candidates, vendors, and leadership
- Takes accountability for mistakes, learns from them, and uses them as opportunities to improve
- Proven discretion in handling confidential information and ability to demonstrate clear professional boundaries between administration and staff
- Organized and detail-oriented with an ability to juggle multiple projects and responsibilities without dropping the details
- Ability to quickly problem solve and think critically, use sound judgment, and adapt when plans change or unexpected issues arise
- A positive attitude and strong customer service
- Trustworthiness, honesty, and professionalism
- A team player who is flexible, resourceful, and willing to roll up their sleeves
Nice To Haves
- Bachelor’s Degree highly preferred
- Previous HR or business administration experience a huge plus
Responsibilities
- Manage daily front desk operations and serve as a warm, friendly, and professional first point of contact for families, visitors, and staff
- Operate a multi-line phone system, answer calls, take messages, and route information accurately and promptly
- Respond to routine questions and know when to handle an issue independently versus when to escalate it to the appropriate person
- Maintain a clean, organized, professional, and client-ready front desk and common areas
- Monitor building access, screen visitors, and follow established security and safety protocols
- Provide day-to-day administrative support to HR, leadership, and other department teams while exercising strict confidentiality, professionalism, and discretion
- Assist in maintaining organized filing systems, personnel records management, and document retention practices
- Assist with handling compliance with state licensing standards
- Support recruitment activities, including applicant tracking, candidate screening, interview scheduling, candidate communications, reference checks, employment verifications, and pre-employment screenings
- Support onboarding activities and assist with coordination of new hire processes
- Support offboarding processes
- Maintain staff training records and assist with departmental reporting, database maintenance, and document tracking
- Participate in special projects and provide support across business functions as departmental priorities evolve, while maintaining strict confidentiality and exercising sound judgment when handling sensitive information
- Coordinate substitute teachers to address day-to-day staffing needs
- Pitch in on facilities as needed, including light cleaning, stocking inventory, and preparing snacks
Benefits
- Paid holidays, including Spring Break and an extended Winter Break, plus individual PTO
- Health insurance (we pay a portion of your premium)
- Dental
- Vision
- 401K with generous employer match
- Paid parental leave after three years of service
- Potential staff discounts (dependent on budget and enrollment)
- Professional development
- A supportive team
- Meaningful work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
