Administrative Officer

U.S. Secret Service•Washington, DC

About The Position

Joining the Secret Service, Office of Administration will allow you to serve as a key liaison to leadership with respect to ensuring adherence to administrative policies, procedures, and responsibilities related to supporting organizational employees and managers. This Administrative Officer position starts at a salary of $85,447 (GS-11, step 1), with a promotion potential to $133,142 (GS 12, Step 10).

Requirements

U.S. Citizenship is required.
Males born after 12/31/1959 must be registered for Selective Service.
Obtain and maintain a Top Secret Tier 5 clearance.
May be required to serve a 1-year probationary period or 2-year trial period.
One year of specialized experience equivalent to the GS-9 level performing duties such as: Coordinating administrative office functions such as office supplies and equipment, property inventory control and records management.
Developing various communications to include correspondence, memos, reports, or operating procedures.
Advising staff on administrative policies and procedures.
Utilizing a variety of office automated programs, applications, tools, or systems.
Ph.D. or equivalent doctoral degree, LL.M., or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
A combination of education and experience may be used to qualify for this position if the computed percentage of the requirements is at least 100%.
One year of specialized experience equivalent to the GS-11 level performing duties such as: Analyzing administrative policies and procedures to identify inefficiencies and making recommendations to improve organizational operations.
Administering finance and budget, procurement, records management, and/or inventory control.
Developing office correspondence and reports.
Leading administrative projects.
Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).
Time-In-Grade requirements also apply to current competitive service employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
All current or former Federal employees must provide a copy of their SF-50, "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility.
The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted).
You may need to submit more than one SF-50 to comply.
The qualification requirements listed above must be met by the closing date of this announcement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
For positions with an education requirement, or if you are qualifying for a position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent.
Unofficial transcripts will be accepted that includes your name, the name of the educational institution, course title(s), number of credits, grade, and date of completion.
An official transcript will be required if you are selected.
DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty.
False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.
The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment.
In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act.
Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to [email protected].
The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707.
Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission.
If you are a member of one of these groups, you may not have to compete with the public for federal jobs.
To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.
The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger).
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Develops informal and formal communications in the form of memorandums; briefing documents; meeting notes; or other written products that inform management of a specific issue requiring response or action.
Resolves a variety of administrative problems related to staff actions/assignments; monitors progress and conducts follow-up on each action/assignment until final concurrence or disposition is obtained.
Utilizes best practices in a variety of financial and administrative reporting systems to process financial/budget transactions, travel, purchases, credit card transactions and personnel actions.
Utilizes a variety of office automated programs, applications, tools, and systems to generate reports, graphics, charts, graphs, and PowerPoint presentations; metrics and data analytics that can be used by senior-level stakeholders to communicate initiatives; and administrative policies and procedural changes.
Performing administrative support, program coordination, and communication processes for the Office of Administration.

Benefits

health, dental, vision, life, and long-term care insurance
retirement plan
Thrift Savings Plan [similar to a 401(k)]
Flexible Spending Account
Employee Assistance Program
personal leave days
paid federal holidays
flexible work schedules
tuition reimbursement
transportation subsidies
uniform allowance
health and wellness programs
fitness centers
Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.