Administrative Officer

National Institutes of Health•Montgomery County, MD

About The Position

This position is located in the Administrative Management Branch (AMB), Office of Management (OM), Office of the Director, National Heart, Lung, and Blood Institute (NHLBI), National Institutes of Health (NIH). The Administrative Officer serves as a principal advisor to senior management on all phases of the Institute/Center’s administrative management and oversees management services essential to the Institute/Center’s direction and operation. The role provides guidance and oversight for procurement, acquisition, and property management; oversees information technology functions and the development, implementation, and maintenance of related systems; monitors the budget process to support timely and efficient spending and prepares funding proposals; and advises on human resources management while ensuring compliance with applicable requirements. The position is at the GS-15 level and requires at least one year of qualifying experience equivalent to GS-14 in the Federal service, gained in the public or private sector. The position is designated non-emergency/teleworker. A one-year supervisory trial or probationary period may be required. A selected candidate must complete a Confidential Financial Disclosure Report (OGE Form 450) annually.

Requirements

At least one year of qualifying experience equivalent to the GS-14 level in Federal service, obtained in the private or public sector.
Experience partnering with senior-level officials to design or implement administrative initiatives that increase organizational efficiency.
Experience supervising a team of employees, including selecting, training, and monitoring their work.
Experience implementing human resources programs and initiatives.
Experience developing, administering, and monitoring program budgets for compliance with policies, laws, and regulations.
Experience analyzing workload trends or projections to determine organizational structure and workforce needs, such as recruitment and placement.
Meet all qualification requirements within 30 calendar days of the announcement closing date, including time-in-grade requirements.
Meet the U.S. citizenship or U.S. national proof requirement by the closing date.
Males born after December 31, 1959 must be registered with the Selective Service.
Successfully complete the pre-appointment process, including background investigation, qualification verification, and required onboarding documentation.
Be able to perform the essential duties, with or without reasonable accommodation.

Responsibilities

Advise senior management on all phases of administrative management for the Institute/Center.
Oversee implementation of management services essential to the Institute/Center’s direction and operation.
Provide guidance and oversight for procurement, acquisition, and property management policy and operations.
Oversee the information technology function and direct the development, implementation, and maintenance of IT systems.
Monitor the budget process to ensure timely, appropriate, and efficient expenditure of funds against annual allotments.
Anticipate changes in funding levels and prepare proposals to justify current and increased expenditures.
Advise on human resources management activities and ensure compliance with applicable regulatory requirements.