Administrative Officer

Veterans Health Administration•Montgomery, AL

10d

About The Position

This position is located in the Department of Veterans Affairs, Veterans Health Administration, at a VA Medical Center in the Nutrition and Food Service (N&FS) department. The Administrative Officer is responsible for the department’s administrative programs, including administrative management, human resources, personnel management, incentive awards, budgeting, and financial management. The role develops and implements administrative procedures, evaluates problems and recommends solutions, and advises managers and staff on agency processes. It also supports personnel actions and organizational management, reviews relevant policies and procedures, and assists with budget formulation, justification, execution, financial reporting, and procurement activities. The position is offered at GS-07 and GS-09 qualification levels. Promotion to the full performance level may be possible without further competition when regulatory, qualification, and performance requirements are met. The work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., and may change based on agency needs. Telework may be authorized; eligibility will be discussed during the interview. This is not a virtual position.

Requirements

U.S. citizenship is required.
Meet the applicable GS-07 or GS-09 qualification requirements by the announcement closing date.
For current or former federal employees subject to the time-in-grade requirement: 52 weeks at GS-05 for GS-07, or 52 weeks at GS-07 for GS-09.
GS-07 applicants must have one year of specialized experience equivalent to GS-05, qualifying graduate education, superior academic achievement, or an allowable combination of experience and education.
GS-09 applicants must have one year of specialized experience equivalent to GS-07, qualifying graduate education (a master’s or equivalent, two years of progressively higher graduate education, or a related LL.B. or J.D.), or an allowable combination of experience and education.
Specialized experience examples include preparing reports and briefings, maintaining databases and shared drives, advising on personnel procedures, using office automation programs, and coordinating supply purchasing and use (GS-07); or preparing reports, coordinating meetings, processing work orders, preparing timecards, managing financial control points and purchase procedures, and performing personnel management duties (GS-09).
Submit transcripts if using education to qualify; only education from recognized accredited institutions may be credited, and foreign education requires a certificate of foreign equivalency.
Complete the application, questionnaire, and required online assessment.
Register with Selective Service if applicable to male applicants born after December 31, 1959.
Complete a background/security investigation and online onboarding requirements.
Participate in the seasonal influenza vaccination program as a condition of employment.
Serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

Oversee and facilitate administrative management for Nutrition and Food Service.
Develop, plan, issue, and implement procedures to comply with administrative directives.
Analyze and evaluate problems and recommend solutions related to systems administration, training management, publication management, and data management.
Participate in meetings with leadership and senior staff to address administrative issues, resolve problems, and recommend process or program improvements.
Compile information and prepare administrative reports for management briefings and work groups.
Oversee the full range of human resources requirements for Nutrition and Food Service and advise managers and staff on personnel processes and procedures.
Administer personnel management activities and generate documentation for personnel actions, ensuring documentation is complete, accurate, and adequate.
Prepare and submit personnel action requests, including recruitment, promotion, reassignment, and disciplinary actions.
Manage, monitor, coordinate, and provide regulatory guidance on personnel actions, organizational structures, and position management.
Review and interpret regulatory guidelines, policies, and standard operating procedures, and recommend revisions pertinent to personnel administration and Service operations.
Manage the incentive awards program and guide supervisors in preparing and initiating monetary, honorary, and time-off awards.
Participate in budget planning and financial management for Nutrition and Food Service.
Assist with budget formulation, justification, execution, financial management, and financial reporting.
May assist with procurements, including determining costs, conducting cost analyses, preparing sole-source justifications, and communicating with managers, vendors, and contractors.
Perform other duties as assigned.