Administrative Officer

Veterans Health Administration • Asheville, NC

4d • Hybrid

About The Position

This position is based at the Asheville VA Medical Center (VAMC), part of the Mid-Atlantic Health Care Network (VISN 6) within the Veterans Health Administration (VHA). The position reports directly to the Chief, Geriatrics and Extended Care (GEC) Service, serving as the Administrative Officer and providing comprehensive administrative support to all GEC Service program areas, including the Community Living Center (CLC).

Requirements

• Must be a U.S. Citizen to apply for this job.
• Must complete all required steps in the process, including an online assessment.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Must serve a 1-year probationary period or 2-year trial period.
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09.
• One year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); maintaining and updating department or service-level databases and shared computer drives; accurately preparing timecards for submission and processing; resolving timekeeping issues related to overtime, holiday pay, unscheduled hours, and various types of extended leave; managing and balancing financial aspects of general fund control points and purchase procedures; and preparing and submitting requests for recruitment, promotion, reassignment, and disciplinary actions.
• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Nice To Haves

• Telework eligibility will be discussed during the interview process.

Responsibilities

• Directly involved in both long and short-range planning and policies for the GEC Service.
• Provides information and participates in annual management reviews, management briefings, and personnel management reviews.
• May attend meetings as the alternate or designee for the Chief, GEC to provide continuity. In these instances, obtains the information provided and gives timely feedback to the Chief, GEC and other relevant staff members to ensure smooth operation of the Service.
• Provides technical and administrative supervision to administrative support staff.
• Conducts periodic performance reviews; performance coaching and mentoring; assigns work operationalizes personnel management policies by translating organizational objectives into individual assignments, performance goals, and monitoring staff progress in alignment with Personnel Management standards.
• Schedules and approves leave.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
• VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree