Administrative Officer

Veterans Health Administration • Nashville, TN

6d • Onsite

About The Position

The Administrative Officer is responsible for the day-to-day operations of a complex, multifaceted research program supporting clinician and non-clinician researchers at the Tennessee Valley Healthcare System (TVHS) in Nashville, Tennessee. The role encompasses supervisory, administrative, professional, and technical work supporting the development and evaluation of research efforts. This is not a virtual position; the employee must live within or be willing to relocate within a commutable distance of the duty location. Telework may be authorized, with eligibility discussed during the interview process.

The position is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. Travel is required, and the role may require weekend or other irregular tours of duty. Work is mainly sedentary, though occasional lifting and moving of materials weighing no more than 25 pounds may be required in the Animal Care Facility when Animal Care staff are low.

The position is at the GS-13 grade level and requires at least one year of specialized experience equivalent to the GS-12 level. There is no educational substitution at this grade level. Applicants must be U.S. citizens, complete the required application steps and online assessment, and meet other federal employment conditions, including a background/security investigation and a one-year probationary period. Recruitment and relocation incentives are not authorized, and the Critical Skills Incentive is not approved.

Requirements

• At least one full year of specialized experience equivalent to at least the GS-12 grade level in the Federal service.
• Specialized experience supervising staff by assigning and reviewing work, evaluating performance, and identifying training needs.
• Specialized experience coordinating administrative operations for a complex program, including managing budgets and allocating resources.
• Specialized experience evaluating program processes and implementing procedures to ensure compliance with applicable laws, regulations, and policies.
• Specialized experience analyzing operational issues and recommending improvements to enhance program efficiency and effectiveness.
• Experience must be documented on the resume with job title, duties, month and year start/end dates, and hours worked per week.
• A full year of work is considered 35–40 hours per week; part-time experience is credited based on time actually spent in appropriate activities.
• U.S. citizenship is required.
• Completion of the application, questionnaire, and required online assessment is required.
• Selective Service registration is required for males born after December 31, 1959.
• Applicants must live within or be willing to relocate within a commutable distance of the duty location.
• Must participate in the seasonal influenza vaccination program as a Department of Veterans Affairs Health Care Personnel employee.
• Must complete a background/security investigation and online onboarding process.
• Must serve a one-year probationary period.
• Travel is required.
• May be required to work weekends or other irregular tours of duty.
• Occasional lifting and moving of materials weighing no more than 25 pounds may be required in the Animal Care Facility.

Responsibilities

• Direct and supervise staff performing administrative, technical, and research support functions.
• Plan and assign work, establish priorities, and coordinate schedules according to program needs and staff capabilities.
• Develop performance standards, evaluate employee performance, and provide guidance on work and administrative matters.
• Identify employee training needs, coordinate staffing actions, and arrange development opportunities.
• Address employee concerns, recommend personnel actions, and promote improvements in staff productivity and work quality.
• Manage daily administrative operations and coordinate support services for complex research programs.
• Develop program and project budgets, funding requests, financial estimates, and operating plans.
• Monitor budget execution and expenditures, ensure proper accounting of funds, and recommend adjustments to spending plans.
• Evaluate resource requirements and coordinate the allocation of personnel, equipment, supplies, and laboratory space.
• Develop, implement, and evaluate administrative policies and procedures to ensure compliance with applicable laws, regulations, and guidelines.
• Coordinate research oversight and compliance activities involving human research protection, animal welfare, laboratory safety, and conflict-of-interest requirements.
• Review research proposals for program relevance, budget requirements, and compliance with established guidelines.
• Coordinate with program officials, research investigators, and external organizations.
• Prepare reports and briefings to support management decisions.
• Perform other related duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package.
• Selected applicants may qualify for credit toward annual leave accrual based on prior work or military service, subject to request and approval before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed