Administrative Officer

National Park Service • Crow Agency, MT

3d • Hybrid

About The Position

This position serves as an Administrative Officer with the National Park Service, located at DOI Service Delivery Team 1 Unit D (SER), in the Division of Administration. The role involves administering and coordinating the park's administrative and business programs, providing advice and assistance to the Superintendent and management team. Key responsibilities include developing, monitoring, and executing budget and financial management activities, coordinating various administrative services such as human resources, acquisition, property, and travel, and analyzing administrative operations to identify areas for improvement. The position also provides guidance for information management, technology, park housing, and fee management. At the GS-11 level, the role expands to serving as the principal administrative advisor, independently managing complex financial activities, providing administrative leadership, conducting in-depth analyses, and offering management oversight for various administrative programs. Duties may be developmental if filled below the full performance level.

Requirements

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check.
• Must possess and maintain a valid driver's license throughout employment.
• At least one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: serving as an administrative point of contact for an organization or office with responsibility for coordinating administrative processes such as budget and finance, human resources, timekeeping, procurement, property, travel, and other business operations; monitoring budgets, obligations, expenditures, and funding limitations; coordinating the acquisition of supplies, equipment, and services; providing administrative advice and assistance to managers and employees; analyzing administrative problems and recommending solutions; and applying Federal laws, regulations, policies, and procedures to support and implement administrative programs. You must include hours per week worked.
• Successful completion of master's degree or equivalent or at least two full academic years of graduate education related to the occupation, or a master's or equivalent graduate degree or LL.B. or J.D. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (two years of graduate education is defined as 36 semester hours).
• At least one full year of specialized experience comparable in scope and responsibility to the GS-09 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: administering and coordinating comprehensive administrative programs; monitoring and executing budgets and financial programs; providing advice and assistance to management on administrative, financial, human resources, acquisition, property, and related business matters; analyzing administrative operations and developing recommendations for improvement; coordinating personnel and workforce management activities; managing or coordinating acquisition and property management activities; and applying Federal laws, regulations, policies, and procedures to resolve administrative problems and support organizational programs. You must include hours per week worked.
• Successful completion of at least a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M., if related. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (Three years of graduate education is 54 semester hours or 81 quarter hours).

Nice To Haves

• For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted.
• For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected.
• For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.
• You must submit a copy of your transcripts with credit hours and grades listed if you are using education to qualify.
• You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position.
• Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Responsibilities

• Administers and coordinates the park's administrative and business programs, providing advice and assistance to the Superintendent and management team on administrative policies, procedures, and operations.
• Develops, monitors, and executes budget and financial management activities, including budget estimates, expenditures, obligations, account structures, internal controls, and funding requirements.
• Coordinates human resources, acquisition, property, travel, payroll/timekeeping, agreements, and other administrative services, working with centralized and regional servicing offices as necessary.
• Analyzes administrative and business operations, identifies problems and opportunities for improvement, and develops recommendations to improve organizational effectiveness, efficiency, and compliance.
• Provides administrative guidance and coordination for information management, technology, park housing, fee management, and other assigned administrative programs.
• Serves as the principal administrative advisor to the Superintendent and management team, providing authoritative advice and guidance on administrative policies, programs, operations, and organizational requirements.
• Independently manages and analyzes budget and financial management activities, including budget formulation and execution, financial projections, expenditures, obligations, internal controls, and funding requirements.
• Provides administrative leadership and coordination for human resources, workforce and position management, acquisition, property, agreements, travel, payroll/timekeeping, and other administrative services.
• Conducts complex administrative analyses and evaluations, identifies organizational problems and opportunities for improvement, and develops and recommends solutions, policies, procedures, and management practices to improve effectiveness, efficiency, and compliance.
• Provides management oversight and advisory support for information management, technology, housing, fee management, and other assigned administrative programs, coordinating with regional, national, and other servicing offices as necessary.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level