Administrative Officer II

State Archives • Anne Arundel, MD

12d • Onsite

About The Position

This position is a professional administrative assistant with the Legacy of Slavery Program (LOSIM) at the Maryland State Archives coordinating the Maryland Reparations Commission. The Commissioners are mandated to research the educational, financial, historical and sociological harm done as a result of race-based slavery and the inequitable policies perpetuated upon people of African descent in Maryland. The Commissioners will author two reports stemming from this research on reparative justice which "make recommendations relating to appropriate benefits to be offered to individuals impacted by historical inequality" to the Governor and the General Assembly. The incumbent in this position will provide administrative and organizational support to the Commissioners in their duties under the supervision of the LOSIM staff at the Maryland State Archives in coordination with the Commission Chair and Vice Chair.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of administrative staff or professional work.
• Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Nice To Haves

• One year of full-time coordination or management of a Commission, Board, or Committee for a government, public, or private entity.
• Successful completion of 6 months experience coordinating public meetings or hearings
• Direct experience communicating about sensitive topics with media outlets and stakeholders
• Direct experience with the intake and organization of large volumes of physical and born-digital files
• Successful completion of 6 months of experience acting as a liaison with public and/or press
• Experience with Google Workspace
• Experience coordinating with cross functional teams, including setting timelines, tracking progress, and delivering results

Responsibilities

• Serving as the administrative point of contact for Commissioners and the general public regarding the Commission
• Scheduling Commission meetings, communicating schedules and keeping calendars updated
• Preparing meeting agendas and presentations on behalf of the Commissioners
• Documenting policies and procedures developed by the Commission
• Managing correspondence of the Commission by mail, telephone, and email
• Setting up in-person, hybrid and virtual meeting spaces, ad recording meetings as needed
• Writing and issuing invitations, follow-ups and thank you correspondence for the Commission
• Attending Commission and Committee meetings and drafting official minutes
• Organizing and managing Commission files, providing records management oversight and preparing permanent files for archiving
• Communicating approved Commission updates to the public and stakeholders through press releases, emails, telephone calls, websites and social media
• Compiling and submitting preliminary and final mandated reports
• Supporting outreach initiatives of the Commission
• Coordinating with the Commission Chair to promptly communicate with media outlets and members of the public

Benefits

• Subsidized health benefits coverage for themselves and their dependents (contractual employees working 30+ hours/week may be eligible for 75% subsidy).
• Dental coverage (employee pays full premium).
• Accidental death and dismemberment insurance (employee pays full premium).
• Life insurance (employee pays full premium).
• Leave granted at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year (for contractual employees).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED