Administrative Officer 3

Commonwealth of Pennsylvania • Dauphin County, PA

2d • Hybrid

About The Position

This role guides key activities involving leasing, property management, and related responsibilities. It supports statewide operations by leading staff, coordinating processes, and ensuring that all activities follow legal requirements and meet agency needs. As an Administrative Officer 3, you will perform the following duties: Program Management: Plan and organize activities supporting the Department’s leased and state-owned facilities, parking, fleet vehicle management, and equipment control/surplus section Staff Supervision: Assign, direct, and evaluate work for a small team of administrative and clerical staff; provide training and mentorship Office Relocations: Coordinate office relocation team meetings; provide guidance to agencies on leasing, relocation, and related processes; ensure relocations are completed in a timely manner with minimal disruption Lease Development: Negotiate agreements and review field office leases, floor plans, and layouts to ensure alignment with a standards for space, cost, and construction Compliance Oversight: Ensure all leases comply with federal and state statutes, regulations, standards and policies; determine if facilities are completed according to lease specifications Property Management: Coordinate actions involving repairs and complaints; work closely with legal and specialist teams to resolve legal and other issues.

Requirements

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement
• Such training as may have been gained through graduation from a four-year college or university
• Any equivalent combination of experience and training
• Meet the PA residency requirement
• Be able to perform essential job functions

Responsibilities

• Plan and organize activities supporting the Department’s leased and state-owned facilities, parking, fleet vehicle management, and equipment control/surplus section
• Assign, direct, and evaluate work for a small team of administrative and clerical staff; provide training and mentorship
• Coordinate office relocation team meetings; provide guidance to agencies on leasing, relocation, and related processes; ensure relocations are completed in a timely manner with minimal disruption
• Negotiate agreements and review field office leases, floor plans, and layouts to ensure alignment with a standards for space, cost, and construction
• Ensure all leases comply with federal and state statutes, regulations, standards and policies; determine if facilities are completed according to lease specifications
• Coordinate actions involving repairs and complaints; work closely with legal and specialist teams to resolve legal and other issues

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level