Administrative Office Support Integrator

SAIC•Chantilly, VA

6d•Onsite

About The Position

Join a mission-driven satellite program at the forefront of national defense innovation. Our team is developing cutting-edge technologies that directly support critical Department of War priorities, combining both proven and first-of-their-kind capabilities that have never been applied in space. Operating within a fast-paced acquisition environment, we benefit from streamlined authorities and direct access to senior Government decision-makers, enabling us to move quickly and execute aggressive schedules using the most innovative contracting strategies available. SAIC is seeking self-directed leaders who skillfully navigate ambiguity, solve complex challenges, and bring diverse expertise to a dynamic environment focused on delivering capability rapidly. Success here requires adaptability, initiative, and a willingness to wear multiple hats in support of a high-impact mission. This position is for a Satellite Program Office Administrative Office Support Integrator in Chantilly, VA supporting cutting-edge and innovative space programs. Be part of a highly effective and collaborative front office team responsible for delivering exceptional support to senior level government staff. The Administrative Office Support Integrator supports the Satellite Program Office by providing direct administrative services support to government customers in execution of their duties and responsibilities. The Administrative Office Support Integrator assists the Front Office Leadership, develops/maintains the office file plan, coordinates office logistics, office moves, supplies, administrative document routing, and institutes and executes processes to enable an effective office environment. The EA composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

Requirements

Self-directed leaders who skillfully navigate ambiguity
Solve complex challenges
Bring diverse expertise to a dynamic environment
Adaptability
Initiative
Willingness to wear multiple hats
Provide direct administrative services support to government customers
Assist the Front Office Leadership
Develop/maintain the office file plan
Coordinate office logistics, office moves, supplies
Administrative document routing
Institute and execute processes to enable an effective office environment
Compose documentation in accordance with government policies and practices
Maintain working knowledge of all senior government office interfaces

Responsibilities

Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that includes Military and Civilian personnel
Coordinate visit requests, process travel authorizations and expense reports
Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners
Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
Review and route senior-level executive correspondence, ensuring compliance with established government correspondence standards
Develops and maintains front office file plan; provides guidance, training, and oversight
Ensure the office maintains an adequate amount of office supplies and order more as needed
Assist with site planning, office moves, and establishment of a strong office environment
Support the onboarding process of new employees to the program team
Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
Partner with the Government Military Leader and Program Managers to strategically and tactically guide nationally-critical satellite programs through acquisition, engineering, and operational trades to achieve on-time launch and on-orbit performance