Administrative Office Coordinator

Sevita•Longview, TX

1d•Onsite

About The Position

Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. This position necessitates a substantial commitment to filing tasks, including organizing physical charts as well as managing digital files. Proficiency in computer operations is indispensable, alongside the ability to adeptly multitask. Provide backup support for administrative staff. Assure training and continuing in-service training instruction is received by all staff. Assist in preparation and maintenance of contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and space planning/lease. Organize and plan department/program meetings, training, and events. May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. Perform timekeeper responsibilities.

Requirements

Associates degree in related field
2-3 years of experience in administrative support or an equivalent combination of education and experience
Strong attention to detail and organizational skills
Ability to multi-task and meet deadlines
Effective communication skills to manage relationships
A reliable, responsible attitude and a compassionate approach
A commitment to quality in everything you do

Responsibilities

Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
Organize physical charts and manage digital files.
Provide backup support for administrative staff.
Assure training and continuing in-service training instruction is received by all staff.
Assist in preparation and maintenance of contracts and contract proposals.
Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
Organize and plan department/program meetings, training, and events.
May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
Perform timekeeper responsibilities.