Administrative Office Assistant (Confidential Office Support I)

California State University, Fullerton•Fullerton, CA

3d•Onsite

About The Position

Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Office Assistant (Confidential Office Support I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High School diploma or the equivalent.
At least one year of general office experience.
Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation.
Ability to understand basic office procedures.
Ability to operate standard office equipment and software.
Ability to perform basic arithmetic.
Possession of basic typing and keyboard skills.
Ability to provide work direction, train, and provide guidance to other employees.
Ability to make recommendations on employee staffing issues.
Ability to coordinate events and special projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
A valid California driver’s license.

Responsibilities

Provides essential clerical and administrative support to the President's Office.
Acts as the initial point of contact for visitors and callers, assisting with routine inquiries and directing them to the appropriate resources.
Screens phone calls.
Drafts both routine and confidential correspondence.
Maintains confidential records with a high degree of discretion.
Supports both physical and digital filing systems.
Handles sensitive mail.
Assists with various office functions such as record keeping and scheduling.
Interprets and applies campus-wide and system-wide operating policies and procedures.
Makes reservations and scheduling for the President's Office conference room.
Prepares and maintains meeting spaces.
Provides support for events, hospitality, and purchasing activities.
Reconciles procurement cards.
Supports travel.
Maintains confidentiality and provides exemplary administrative support to ensure the smooth operation of the President's Office.
Other duties as assigned.