Administrative Office Assistant (Confidential Office Support I)

Careers Listing•Fullerton, CA

7d•Onsite

About The Position

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility. Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Office Assistant (Confidential Office Support I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High School diploma or the equivalent and at least one year of general office experience.
Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation.
Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic.
Possession of basic typing and keyboard skills.
Ability to provide work direction, train, and provide guidance to other employees.
Ability to make recommendations on employee staffing issues.
Ability to coordinate events and special projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Nice To Haves

Diplomatic, proactive and possesses excellent communication skills
Positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Strong organizational and communication skills, attention to detail, adaptability, sound judgment, and a collaborative, service-oriented approach.

Responsibilities

Provides confidential, high-level administrative and office support to the President’s Office.
Plays an essential role in supporting the efficient day-to-day operations of the office while providing exceptional customer service to students, employees, campus partners, visitors, and members of the public.
As the first point of contact for the President’s Office, the Administrative Assistant welcomes visitors, responds to inquiries, and directs individuals to the appropriate resources with professionalism, discretion, and care.
Managing correspondence, maintaining confidential records, coordinating schedules, and meeting logistics, supporting events and hospitality, and processing purchasing, travel-related activities, and reconciliations.
Exercises sound judgment and discretion in handling sensitive and confidential information and applies campus and CSU policies, procedures, and protocols to support executive-level operations.
Other duties as assigned.