Administrative Manager

HDR•Raleigh, NC

8d•Onsite

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. HDR is seeking an Administrative Manager to support our Architecture practice in Charlotte, NC.

Requirements

High school diploma or equivalent
A minimum of 7 years related experience
Excellent written and verbal communication skills
Solid interpersonal skills
Strong time management skills and ability to prioritize
Exceptional attention to detail and organization
Strong problem-solving skills and analytical abilities
Ability to adapt to changing situations in a professional manner
High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Associates degree or higher
Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
Comfortable handling confidential information
Experience developing internal processes and electronic filing systems
Local candidates preferred

Responsibilities

Coordinate, develop and administer office administrative policies and procedures
Take responsibility for office administrative operations
Supervise administrative support personnel
Interview all administrative support personnel, process résumés for all staff positions, and maintain companywide and local office records for personnel and other HR requirements
Assist the leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports
Execute electronic signatory procedures for contracts, proposals, and business forms
Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
Manage communications, including SharePoint site, scheduling and preparing materials for meetings
Assist with the coordination of internal staff events
Support employee engagement committees
Oversee reception desk coverage and ensure back-up for other administrative team members as needed
Coordinate arrangements for temporary clerical assistance as needed
Participate in monthly meetings with area leadership
Perform other duties as needed