Administrative Manager

University of Arkansas System•Fayetteville, NC

1d•Onsite

About The Position

The Arkansas Food Innovation Center at the Market Center of the Ozarks (AFIC@MCO) is a food entrepreneurial program housed in a 45,000-square-foot, state-of-the-art food processing and research facility designed to empower local food entrepreneurs and farmers. As part of the University of Arkansas System Division of Agriculture, AFIC@MCO serves as a collaborative hub offering shared-use commercial kitchens, specialized processing capabilities, and technical assistance to support the growth of local food businesses. The University of Arkansas is seeking a dynamic and entrepreneurial administrative manager to facilitate the daily operations of the AFIC@MCO and support a growing ecosystem of food entrepreneurs across Northwest Arkansas. This individual will play a key role in facility management, tenant engagement, and program delivery while fostering innovation and business success.

Requirements

Bachelor’s degree in business administration, public administration, agriculture, communications, management, hospitality management, or related field.
Strong organizational skills with the ability to manage multiple priorities in a dynamic environment
Excellent written, oral, and interpersonal communication skills
Attentive to details
Problem-solving mindset with a customer-service orientation
Ability to work effectively with diverse stakeholders

Nice To Haves

Minimum of 2 years of professional experience as an administrative assistant, project manager or event planning.
Competencies in accounting

Responsibilities

Monitors the AFIC@MCO main email address and ensures enquiries are answered promptly
Oversee web-based building access, ensuring seamless entry for authorized users and troubleshooting technical issues.
Develops a network of volunteers willing to assist with co-manufacturing and other projects for AFIC@MCO.
Coordinates ordering of office and building supplies and ensures the facility is maintained clean.
Interact with Janitorial, pest control, and other contractors to ensure facility cleanliness.
Maintains tidiness in the common areas.
Supports the AFIC@MCO director of operations with billing for all client services and monitoring payment of invoices.
Processes P-Card charges in Workday for MCO employees
Processes requisitions and customer invoices
Provides director of operations with financial reports on all AFIC@MCO grants and accounts
Coordinates events occurring at MCO, in particular those using the common areas and conference room.
Assists external group with event organization.
Maintains a calendar of events and shares it with MCO personnel.
Organizes the Savor the Ozark Dinner Series in coordination with other team members.
Seeks appropriate approvals for events requiring building ownership approval, including media visits.
Participates in leading tours of the facility.
Coordinates a facility sign in process to document MCO visitors.
Coordinates necessary updates to the website (with AES communications) and proposes improvements to our web presence.
Coordinates social media posts featuring our services and educational opportunities and supervises the marketing intern if one is available.
Develops flyers and promotional materials (with the help from AES communications and other AFIC@MCO team members).