Administrative Manager

Seven Counties Services•Louisville, KY

2d•Onsite

About The Position

The Administrative Manager supervises assigned business professional staff members within a designated division, overseeing hiring, training, delegation of work, and performance evaluation to ensure the continuity and back-up of the division's business operations. This role is responsible for maintaining and regularly evaluating the division's business systems and processes, such as scanning, data entry, billing, and daily deposits, ensuring adherence to standardized business practices. The manager identifies and resolves problems, and makes recommendations for improvements. Additionally, the Administrative Manager is responsible for generating various daily, weekly, and monthly reports, assessing their accuracy, and troubleshooting any discrepancies. This position ensures that all sites within the division have functional business systems for site and equipment maintenance, office supply inventory management, and designated liaisons for Payroll and Accounts Receivable, including performing various billing functions. The manager also monitors the division's fiscal status and participates in the planning and budget development process.

Requirements

Advanced knowledge of Microsoft Office Suite.
COMPANY OR PERSONAL VEHICLE USAGE: Yes

Nice To Haves

Associate’s degree in business or related field, preferred.

Responsibilities

Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations.
Maintains division's business systems and processes (e.g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices).
Regularly evaluates division's business systems and processes to ensure adherence to SCS's standards.
Identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff).
Assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies.
Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.
Ensures that every site within the division has designated liaison to Payroll.
Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management).
Monitors division's fiscal status and participates in planning/budget development process.