Administrative Manager
Voltage Energy•Timberlake, NC
•Onsite
About The Position
The Administrative Manager is responsible for overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support. This role manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors. The position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.
Requirements
- Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)
- 5–10+ years of administrative or office management experience in a manufacturing environment (required)
- Experience managing teams and cross-functional coordination
- Familiarity with ERP systems (e.g., SAP) and document control systems
- Strong organizational and process management skills
- Excellent leadership and team management capabilities
- High attention to detail, especially in documentation and compliance
- Ability to manage multiple priorities in a fast-paced manufacturing environment
- Strong communication and stakeholder management skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Must have a valid driver’s license with clean driving record
- Applicants must be authorized to work for any employer in the U.S.
Responsibilities
- Lead and manage all administrative functions within the manufacturing facility
- Supervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)
- Establish and maintain efficient administrative processes and workflows
- Ensure timely and accurate support to plant leadership and cross-functional teams
- Develop and enforce administrative policies and procedures
- Oversee document control processes for SOPs, work instructions, and controlled documentation
- Ensure proper version control, approvals, and distribution of documents across departments
- Maintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)
- Support internal and external audits by ensuring documentation accuracy and availability
- Oversee facility-related services including maintenance, cleaning, utilities, and office supplies
- Manage third-party vendors and service contracts (janitorial, security, office equipment, etc.)
- Coordinate workspace planning, office layout, and administrative support for production and office teams
- Ensure compliance with workplace standards in coordination with EHS
- Act as the administrative liaison between other departments
- Support onboarding logistics (workspace, system access coordination, documentation)
- Coordinate internal communications, meetings, and executive-level support
- Assist in implementation of company-wide initiatives at the facility level
- Arrange all Travel for employees, hiring candidates and visitors
- Support preparation of reports, presentations, and operational summaries for plant leadership
- Maintain records for training, compliance, and facility-related documentation
- Manage administrative budget (office supplies, services, contracts)
- Identify cost-saving opportunities without impacting operational efficiency
- Monitor vendor performance and ensure services align with contractual agreements
- Manage Administrative Department related employees including Front Desk personnel
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What This Job Offers
Job Type
Full-time
Career Level
Manager
