Administrative Manager

Johns Hopkins University•Baltimore, MD

27d•$62,900 - $110,000•Onsite

About The Position

We are seeking an Administrative Manager who will be responsible for overall administrative, financial and/or operational management for the Department of History of Medicine, Department of Art as Applied to Medicine, and the Center for Functional Anatomy & Evolution within the School of Medicine. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

Requirements

Bachelor’s Degree in Finance, Accounting, Business or related field.
Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent

Nice To Haves

Master’s Degree in related field. MBA strongly preferred.
Supervisory experience.

Responsibilities

In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
Oversee annual planning and preparation for general and/or sponsored funds budgets.
Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Provide back-up documentation and explanation in response to audit requests.
Prepare financial projections
Advise leadership on resource needs and financial risks
Remain up to date on changes in university, school, and departmental financial policies.
Develop, update, and amend financial procedures.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports as requested.
Manage the planning, production, and execution of key events or other activities.
Responsible for managing projects and maintaining budgets.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.
Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues specific to the assigned area.
Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
Other duties as assigned.