Administrative Manager
HHM Talent•Chattanooga, TN
•Onsite
About The Position
HHM Talent is assisting a client search for an Administrative Manager for a non-profit in Chattanooga, TN. This is a contract, hourly position expected to work approximately 60-80 hours per month, with compensation ranging from $20-$40 per hour based on experience and qualifications. The Administrative Manager will be responsible for administrative coordination, donor record management, bookkeeping support, grant administration, and fundraising event logistics.
Requirements
- Experience in administrative support, bookkeeping, office management, or nonprofit operations
- Comfortable learning and using systems such as QuickBooks, Salesforce, OneCause, Stripe, and donor management platforms
- Strong written and verbal communication skills
- Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously
- Proficiency with Microsoft Office and/or Google Workspace
Nice To Haves
- Experience with donor databases, grant administration, or fundraising event coordination
- Familiarity with Salesforce, QuickBooks, OneCause, and Stripe
- Prior experience supporting a nonprofit or mission-driven organization
Responsibilities
- Maintain accurate and current donor records, giving history, and contact information
- Update donor and email databases for outreach campaigns and communications
- Track donations received through credit card, check, cash, Stripe, and internal donor systems
- Prepare and send donor acknowledgments and tax donation letters
- Organize donor files and maintain documentation related to donor activity
- Reconcile accounts monthly and resolve discrepancies
- Ensure vendor invoices are paid accurately and on time
- Assist with year-end 1099 preparation and reporting
- Track expenses and payments related to events, grants, and foundation activities
- Assist with grant fund administration and tracking
- Prepare grantee acceptance and rejection letters
- Maintain accurate grant files, reporting schedules, and annual grantee reports
- Manage registrations and entries for fundraising events
- Coordinate event logistics, timelines, and vendor communication
- Apply for and manage licenses required for special events
- Track event budgets, expenses, payments, and supporting documentation
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
