Administrative Manager

Eide Bailly LLP•Minneapolis, MN

10h•Onsite

About The Position

Manages administrative processes for an operating location or a local service line of Eide Bailly. Implements office/department policies, procedures and goals. Works closely with the Office Administrator and Market Leader handling coordination and office management related tasks including supervising administrative staff.

Requirements

5+ years of experience in office management including supervisory experience.
Consent to a live scan background investigation in order to perform work on Eide Bailly clients (depending on client contract obligations with local Government Agencies).
Knowledge of practice management systems.
Knowledge of human resources policies and practices.
Ability to plan, organize, develop, implement and interpret the programs, goals, policies, and procedures of a large organization.
Ability to communicate clearly in writing and verbally.
Ability to work on multiple projects and meet deadlines by setting priorities with work projects.
Ability to establish and maintain effective working relationships with co-workers and clients.
Proficient with computers, Microsoft Office (Word and Excel) and using various software packages.
Must be prompt and dependable with attendance.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Bachelor's degree in business administration or a related field.

Responsibilities

Coordinates and managers office/department events such as staff meeting, social activities, volunteer events, wellness screenings, flu shots, etc. as needed.
Supervises administrative staff and may serve as a Career Advisor.
Provides input regarding office/department operations to recommend changes in policies and procedures, create efficiencies and reduce costs in certain areas.
Assists with local recruiting needs.
Assists with administrative interviews, onboarding of all new hires, coordinating performance roundtables, etc. as needed.
Oversees billing processes for the office where needed.
Helps oversee practice management related processes for the office/department where needed.
Performs facilities management for the office building including scheduling maintenance, managing security system, and access card tracking, day-to-day operations of the office.
Assists the OA with developing the office layout, FF&E, and selecting supply vendors as needed.
Coordinates the administrative team to ensure office coverage and approves time off requests.
Completes projects as assigned by the Office Administrator, Market Leader and/or Department Heads.
Works with ROA's, OA's Leads and others in their region, and across the firm, to help support standardization in service line processes and final deliverables.
Serves as part of an administrative team to meet all administrative deadlines and coordinates in-office coverage during operating hours.
Ensures timely and accurate performance on assigned projects.
Maintains compliance with project budgets, turnaround times, and deadlines.