Administrative Manager

Caritas Family Solutions • Mount Vernon, IL

15h • $48,000

About The Position

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs; we find new team members for rewarding and life-changing careers that make the world better. If you are kind, patient, and ready to make a difference, we would love to meet you!

The Administrative Manager is the liaison between programs and support departments such as HR, OTI, Finance and QI. This position works closely with hiring managers in the office to ensure successful new hire onboarding and preparation. This includes supporting hiring managers/supervisors during candidate selection and hiring process, utilizing Paycom and other software systems to manage the process. This position is first point of contact within the office for HQ or Support Departments, facilitating interoffice communication in order to address any questions or issues.

Requirements

• Associate degree/60 hours of college credit or two years’ experience demonstrating successfully operating within an office in a fast-paced environment and with multi-departments.
• Minimum two years’ experience demonstrating successfully operating within an office in fast-paced environment and with multi-departments.
• Proficient Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software
• Expert Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software
• Access to reliable transportation to get to/from work: Required.

Responsibilities

• Reviews Resumes/Applicants on Paycom for all positions in the office
• Schedules interviews for supervisors within the office
• Supports supervisors during candidate selection and communications with HR when necessary
• Handles all of the new staff onboarding process including enrollment in necessary trainings, new hire orientation and first day preparation
• Ensures all new staff have appropriate technology needs met such as work computers, access to agency folders, internal and external websites and software
• Ensures that staff who are traveling for training, are enrolled and prepared with any travel details such as transportation, lodging, per-diem, etc.

Benefits

• Generous Paid Time Off
• Paid training
• Health Insurance
• Dental and Vision
• Life insurance
• 401(K) with company contribution 4%
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees