Administrative Manager

Harper Industries • Harper, KS

2d

About The Position

Elevate the organization through oversight and development of our facilities, fleet, and culture. We are seeking an experienced and highly motivated Administrative Manager interested in the oversight and elevation of various organizational resources. This versatile role will oversee the foundation of our organization – not just through the management of all administrative operations and facilities, but through the support and implementation of many proactive efforts regarding fleet management and organizational safety. As the Administrative Manager, this position is responsible for all admin personnel, including janitorial and landscaping staff (contract and employee). The position will include, but is not limited to, the following details:

Requirements

• Bachelor’s degree in Safety Management, Business Administration, Management, or related field
• Minimum of three to five years experience in safety management, facilities or administrative management
• Experience with project and process management, execution, and improvement
• Basic understanding of or capacity to learn OSHA and DOT requirements
• Embodies organizational core values (authentic, driven, humble, trustworthy)
• Strong interpersonal skills and ability to manage teams
• Detail-oriented with problem-solving skills and a proactive and growth mindset
• Excellent written and verbal communication skills, as well as inquisitive listening skills
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and office management tools
• Thrives in a collaborative and cross-functional environment
• Highly curious with an interest in continuing education
• Thorough trouble-shooting skills followed by strategy development and execution

Responsibilities

• Supervise and harmonize administrative staff and procedures
• Work closely with supervisors throughout the organization to elevate training, programs, and processes
• Empower our workforce by nurturing an environment of safety and continuous improvement
• Foster a culture of responsibility, accountability, and sustainability
• Committed to the adherence of health and safety regulations and company standard
• Oversee the facility aesthetics, including seasonal needs and improvements (i.e. snow removal, etc.) through collaborative efforts with the maintenance department
• Management of the responsibilities and staffing of janitorial and landscaping personnel
• Coordination and assignment of office locations and resource needs (furniture, departmental moves, etc.)
• Properly plan and execute in accordance with the annual administrative budget
• Departmental responsibility over employee amenities and service-based relationships (vending, beverages services, etc.)
• Responsible for the development, implementation, and management of proactive safety measures, procedures, policies, and training programs
• Attend and complete educational opportunities and certifications to remain up to date on all OSHA and DOT mandates
• Responsible for the management of all safety vendors and service relationships
• Serve as the primary point of contact for all regulatory agencies and safety audits
• Work closely with various parties to lead accident investigations, define root cause analyses, and develop corrective action plans
• Conduct regular internal facilities audits to ensure compliance and proactively address areas of concern
• Work cross-functionally to uphold all DOT requirements for community and departmental fleet vehicles
• Assist the CFO and fleet management support with the administration of property and fleet needs (insurance, claims, IFTA tracking, accounts, subscriptions, etc.)
• Oversight of office atrium activities and responsibilities
• Engage with all departments to support organizational events, activities, and hospitality
• Back the Office Coordinator with management of the atrium, including scheduling, phone coverage, and visitors
• Partner with leadership, HR, culture, and departmental supervisors to develop programs that supplement employee retention and satisfaction through focused areas
• Collaborate with Admin and HR on policy development, implementation, and organizational adherence
• Support the admin team with facilitating the new hire orientation and onboarding experience
• Ensure compliance with company policies, legal regulations, and best practices
• Handle confidential information with discretion and integrity

What This Job Offers

• Job Type: Full-time
• Career Level: Manager