Administrative Manager
About The Position
Reporting to the Director, the Administrative Manager provides executive-level administrative and operational support for the School of Communication. The position serves as a liaison for the Director and the School with other executive offices, colleges, and departments within the university as well as with outside organizations. The Administrative Manager will have a broad understanding of human resources and payroll policies and procedures as this position will be responsible for all departmental hiring and payroll functions. In addition, this role assists in analyzing operational problems and developing operational procedures to benefit faculty and staff. Further responsibilities include but are not limited to: Maintaining all School administrative records and personnel files via e-storage. Managing departmental calendars for the Director and other departmental executives. Travel & Event Coordinator: Planning events, creating itineraries and coordinating travel arrangements for faculty and staff professional development, School guest speakers, annual retreats, campus interviews and other school events. Gathering necessary supporting documents for prior funding approvals, and purchase receipts/invoices for travel reconciliation and reimbursement. Human Resources Coordinator: recruitment, contract generation, onboarding/offboarding, P14s, payroll submission and leave reporting. Coordinating the faculty promotion and tenure process. Assisting the Director in formulating annual School reports for the college. Attending all faculty and staff monthly meetings recording and distributing meeting minutes. Building Project Coordinator: Office changes, space allocation, renovations. Emergency Management Coordinator Authorized Pcard holder and purchaser. Backup support for other key functional areas within the School including procurement, accounts payable, purchasing and receiving. Position responsibilities require confidentiality, tact, diplomacy, sensitivity, and well-developed interpersonal skills in working with faculty, staff, students and the general public.
Requirements
- Administrative support experience in an academic or professional office environment.
- Demonstrated experience in interpreting and executing human resources policies and procedures.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, Outlook, and Outlook Calendar).
- Experience with coordination of travel arrangements, reimbursements, and itinerary preparation.
- Demonstrated ability to be self-directed, use professional judgment, handle multiple tasks to meet deadlines, maintain strict confidentiality, and secure documents.
- Strong interpersonal (customer service) and organizational skills.
Nice To Haves
- Bachelor's degree or equivalent level of related training and/or experience.
- Knowledge of BANNER: HR, PageUP, ChromeRiver, TimeClock Plus, MicroStrategy, Emergency Action Plan systems, and Canvas.
- Knowledge of university policies as they apply to personnel and payroll in academic units, scholarship funding, and Graduate School procedures.
Responsibilities
- Maintaining all School administrative records and personnel files via e-storage.
- Managing departmental calendars for the Director and other departmental executives.
- Travel & Event Coordinator: Planning events, creating itineraries and coordinating travel arrangements for faculty and staff professional development, School guest speakers, annual retreats, campus interviews and other school events.
- Gathering necessary supporting documents for prior funding approvals, and purchase receipts/invoices for travel reconciliation and reimbursement.
- Human Resources Coordinator: recruitment, contract generation, onboarding/offboarding, P14s, payroll submission and leave reporting.
- Coordinating the faculty promotion and tenure process.
- Assisting the Director in formulating annual School reports for the college.
- Attending all faculty and staff monthly meetings recording and distributing meeting minutes.
- Building Project Coordinator: Office changes, space allocation, renovations.
- Emergency Management Coordinator
- Authorized Pcard holder and purchaser.
- Backup support for other key functional areas within the School including procurement, accounts payable, purchasing and receiving.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
1,001-5,000 employees
