Administrative Manager - Research - Division of Endocrine and Diabetes

Children’s Hospital of Philadelphia • Philadelphia, PA

10d • $101,300 - $129,100 • Onsite

About The Position

This role provides a central and key position for all basic and translational research conducted under the auspices of the Research Institute/Administrative Division. Keys to this role will be to manage, direct and implement operational strategies and objectives to ensure the achievement of the center/division's research goals. Will supervise staff.

Requirements

• Bachelor's Degree Required
• At least seven (7) years of clinical research or research administration experience Required
• At least three (3) years of leadership, management or supervisory experience Required
• Previous experience in grant writing and/or grants management and coordination Required
• Previous experience in financial management, including budget preparation and management Required
• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Substantial knowledge of the strategic and execution aspects of clinical and/or translational research
• Fundamental knowledge of the grant submission process
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent customer service skills
• Excellent time management skills
• Excellent critical thinking / problem-solving skills
• Excellent project management skills
• Excellent organizational skills
• Excellent analytical skills
• Strong leadership skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to convey complex or technical information in an easy-to-understand manner
• Ability to collaborate with stakeholders at all levels
• Ability to be flexible and adaptable to change

Nice To Haves

• Master's Degree Preferred
• At least five (5) years of leadership, management or supervisory experience in a clinical research or academic environment Preferred
• At least one (1) year of financial management experience, including budget preparation and management in a hospital or medical school environment Preferred
• Previous experience in resource management, project management and coordination Preferred
• Previous experience in editing, including manuscript preparation, galleys, proofs or similar Preferred
• Previous experience in pediatric research Preferred

Responsibilities

• Develop database of all clinical and translational studies; develop and maintain tools, monitoring reports, processes, programs, and standard operating procedures (SOPs) designed to support the Center's research activities.
• Coordinate all regulatory / compliance training of all research personnel in support of the successful completion of the Center's Research activities.
• Identify areas that are underserved and make recommendations for re-allotment of resources.
• Attend all Clinical Research seminars and meetings within the Center.
• Provide administrative leadership and support for clinical research investigators and coordinators.
• Work with the Center Director or AD to develop, organize, maintain, and manage the infrastructure and resources necessary for supporting a quality research program.
• Provide administrative leadership and oversight to center staff; organize and supervise research teams.
• May oversee the recruitment, training, assessment, and retention of staff based on the needs of the area. Review/screen potential applicants for clinical research support staff.
• Create and revise position descriptions and evaluations for research personnel.
• Organize, monitor and assist with review, editing, and submission process of manuscripts, articles, and other publications as needed as well as preparation process for presentations at scientific meetings.
• Streamline the process of preparing manuscripts for submission
• Work with coordinators to track and prepare journal reviews, articles
• Oversee coordinators; organize and prepare bibliographies
• Review galleys and proofs, as needed, for final submission
• Communicate with NIH or other sponsors/parties involved to ensure that current guidelines are being adhered to; Interface with Investigators as necessary
• Serve as liaison between Research Administration and investigators
• Collect, organize, monitor and distribute information; organize and submit materials
• Work with Resource Coordinator on budgets for grants
• Streamline the process for ordering of materials for research projects.

Benefits

• This job is eligible for an incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager