Administrative Manager of Undergraduate Education, College of Engineering

The Pennsylvania State University • University Park, FL

14h

About The Position

The Administrative Manager of Undergraduate Education, College of Engineering serves as the primary administrative and operational leader supporting the Associate Dean for Education and the units within the undergraduate education portfolio, including the School of Engineering Design and Innovation (SEDI). The position oversees the administrative, financial, human resources, and operational functions that support the College's undergraduate education mission and strategic priorities. The role provides leadership for planning, resource management, process improvement, staff supervision, and cross-unit initiatives while serving as a trusted partner to College leadership. Working independently on complex and often sensitive matters, the position ensures efficient operations, sound stewardship of resources, and effective implementation of priorities across the undergraduate education portfolio.

Requirements

• Demonstrated leadership and management experience in a complex organizational environment.
• Strong financial management and budget administration skills, including planning, forecasting, financial analysis, and stewardship of resources.
• Strong organizational, project management, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written, verbal, and interpersonal communication skills.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive matters.
• Experience developing and improving processes, managing resources, and supporting organizational goals.
• Proven ability to work independently and collaboratively with leadership, faculty, staff, and stakeholders.
• Commitment to fostering an inclusive, collaborative, and service-oriented workplace.
• Bachelor's Degree
• 10+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Responsibilities

• Oversee the day-to-day administrative, financial, and operational activities supporting the Associate Dean for Education and the undergraduate education portfolio, including the School of Engineering Design and Innovation (SEDI).
• Provide leadership, supervision, performance management, and professional development for assigned administrative staff; establish priorities, promote collaboration, and foster an inclusive, service-oriented work environment.
• Manage budgets and financial resources for assigned areas; monitor expenditures, approve transactions, prepare financial and operational reports, and partner with Strategic Finance Partners on budget planning and forecasting.
• Serve as the primary administrative liaison with Human Resources, Finance, Payroll, Information Technology, Facilities, Student Affairs, and other College and University offices.
• Lead strategic and operational initiatives; develop implementation plans, coordinate communications, assess outcomes, and recommend improvements to advance College priorities.
• Support educational programs, student success initiatives, experiential learning activities, digital education efforts, and special projects through effective coordination of resources, processes, and administrative support.
• Coordinate planning and execution of meetings, events, workshops, advisory board activities, and other programs; develop schedules, budgets, communication plans, and assessment measures as needed.
• Interpret and apply University and College policies and procedures; ensure compliance with financial, human resources, records management, academic, and operational requirements.
• Coordinate human resources activities including position requests, recruitment, hiring, onboarding, appointments, personnel actions, labor distributions, payroll-related transactions, and workforce planning.
• Collect, analyze, and report operational, financial, and workforce data to support decision-making, strategic planning, accreditation activities, communications, and continuous improvement efforts.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Manager