Clearwater Cove - Administrative Manager II

Young Life•Lampe, MO

10d•Onsite

About The Position

This role is for an Administrative Manager II at Clearwater Cove, a Young Life camp. The position requires a deep commitment to Young Life's Christian mission, including evangelism and discipleship. The Administrative Manager will be responsible for fostering spiritual growth among staff, providing attentive hospitality, building healthy interpersonal relationships, managing finances and resources with integrity, developing staff talents, and embracing excellence in all operations. The role involves significant interaction with guests, staff, and vendors, requiring Christ-like service and professionalism. A key aspect of the role is serving as the HR Lead for the camp, managing personnel files, onboarding, and leave records. The position also involves coordinating camp accounting processes, budgeting, and maintaining financial reports. Talent development includes overseeing staff evaluations, training, and development opportunities. The Administrative Manager must adhere to national standards and policies, maintain office reception standards, and track camp statistics. A structured training process is part of the role. The position requires representing Young Life positively and ministering to young people.

Requirements

BA/BS degree or equivalent life experience
Experience with Young Life as a staff person or volunteer
Spiritual maturity including general wisdom and discernment with an ability to contribute to difficult decision processes
4-6 years administrative, project management or similar experience
Experience in training and leading teams
Self-starter who takes initiative and teaches others to do the same.
Experience in organizing and prioritizing tasks
Ability to find answers to questions.
Fluency with Microsoft Office applications and an ability to learn and use all Young Life internal systems
Must profess a belief in Jesus Christ as their personal Savior and Lord.
Must subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.
Must be ready, willing and able to fulfill ministry functions as may be required by the organization.
Must refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life.
Must abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Nice To Haves

Experience in organizing and prioritizing tasks
Ability to find answers to questions.

Responsibilities

Intentionally provide opportunities for staff to grow deeper in their relationship with Jesus and foster an environment for ongoing spiritual development.
Develop and execute an annual personal spiritual growth plan.
Equip servant leaders who anticipate and respond to the needs of guests, staff, and vendors through Christ-like service.
Establish a department posture of service that anticipates guest needs and responds with professionalism.
Administer reservation systems, coordinating reservations for Young Life and non-Young Life groups, and communicating reservation contracts and policies.
Coordinate all summer volunteers, including adult guests/hosts, medical volunteers, summer interns, summer staff, and work crew.
Build relationships that reflect the character of God with guests, staff, vendors, and neighbors to foster healthy community.
Ensure department staff demonstrate the importance of their interpersonal relationships and promote a healthy community.
Maintain healthy communication while working with other departments at camp.
Network with other administrative managers to learn and share best practices.
Work well with summer assigned teams and help them with their ministry goals.
Serve as the HR Lead for camp, including maintaining staff personnel files, processing and on-boarding new employees, and maintaining sick/vacation leave records for salaried staff.
Develop systems and train staff to participate in comprehensive stewardship.
Provide leadership by setting an example of use of time, personal integrity, service, spiritual devotion, compassion, work ethic, and commitment to the ministry.
Coordinate all aspects of the camp accounting processes, including maintaining financial accounts, reports, reconciliations, and cash collection/deposits.
Maintain accurate financial reports (deposits & Concur).
Create and manage the financial budget for the Administrative department.
Evaluate department systems and processes annually, updating documents to reflect accuracy.
Develop understanding for equipment maintenance and operation as needed for admin office(s).
Identify and provide opportunities for staff in continuing education, leadership development, career-pathing, and cross-training through a consistent and accountable evaluation process.
Foster department staff participation in the Individual Development Plan process and other training and development opportunities.
Intentionally pursue opportunities in mission leadership, personal growth, and development.
Manage people by utilizing their strengths and managing their weaknesses.
Utilize good hiring and onboarding processes.
Establish and execute training for volunteers, work crew, summer staff, and camp staff with vision towards creating a pipeline for the mission.
Perform yearly evaluations for those responsible for supervising.
Lead department staff in the execution of daily responsibilities with attention to the standards and metrics required for excellent camp operations.
Follow national admin policies.
Maintain Young Life office reception standards.
Participate in admin department trainings (events, department calls & communication).
Maintain weekly statistics on camper usage, bed count, and meal count, reporting in a timely fashion to Young Life Camping.
Coordinate and communicate the logistical details for summer camp guest, volunteer, and assigned team arrival and departure.
Participate in a structured, year-long training process with a peer resource coach.
Attend annual departmental training.
Participate in periodic department-wide video conferences.
Regular participation in Young Life trainings and department opportunities.
Convey a sense of Christ-like hospitality and concern for guests and staff.
Respond to the unexpected needs of a guest in a prompt and professional manner.
Represent Young Life positively and professionally within the community.
Work with and minister to the volunteer high school and college-age young people who attend camp.