Clearwater Cove - Administrative Manager II

Young Life•Windham, ME

8d•$45,000 - $50,000•Onsite

About The Position

Young Life is a Christian organization with exclusive purposes of evangelism and discipleship. All employees and volunteers are expected to minister as a servant of God, proclaiming the gospel of Jesus Christ. This role is responsible for creating an environment where Young Life staff bring Christ to life by creatively presenting the complete gospel of Jesus Christ. Camp speakers introduce kids to Christ, the nature of humanity, the work of Christ on the cross, the hope of the resurrection, and the opportunity for reconciliation with God. All employees are required to sign a Statement of Faith. This position requires spiritual maturity, administrative and project management experience, and the ability to lead and train teams. The role involves fostering spiritual growth, providing attentive hospitality, building healthy interpersonal relationships, comprehensive stewardship of resources, talent development, and embracing excellence in operations. The Administrative Manager II will also serve as the HR Lead for the camp.

Requirements

Experience with Young Life as a staff person or volunteer
Spiritual maturity including general wisdom and discernment with an ability to contribute to difficult decision processes
4-6 years administrative, project management or similar experience
Experience in training and leading teams
Self-starter who takes initiative and teaches others to do the same.
Experience in organizing and prioritizing tasks
Ability to find answers to questions.
Fluency with Microsoft Office applications and an ability to learn and use all Young Life internal systems
Must profess a belief in Jesus Christ as their personal Savior and Lord.
Must subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.
Must be ready, willing, and able to fulfill ministry functions.
Must refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life.
Must abide by all policies and practices of Young Life.

Nice To Haves

BA/BS degree or equivalent life experience

Responsibilities

Intentionally provide opportunities for staff to grow deeper in their relationship with Jesus.
Foster an environment where department staff have opportunities for ongoing spiritual development.
Determine a ministry of Administration statement that communicates goals and practices.
Establish a department posture of service that anticipates guest needs and responds with professionalism through intentional decisions and systems.
Demonstrate and train exceptional customer service.
Administer the reservation systems, coordinating reservations for Young Life and non-Young Life groups.
Coordinate all summer volunteers, including adult guests/hosts, medical volunteers, summer interns, summer staff, and work crew.
Build relationships that reflect the character of God with guests, staff, vendors, and neighbors to foster healthy community.
Ensure department staff demonstrate the importance of their interpersonal relationships and promote a healthy community.
Maintain healthy communication while working with other departments at camp.
Network with other administrative managers to learn and share best practices.
Work well with summer assigned teams and seek to help them with their ministry goals.
Serve as the HR Lead for camp, including maintaining staff personnel files, processing and on-boarding new employees, and maintaining sick/vacation leave records for salaried staff.
Develop systems and train staff to participate in comprehensive stewardship.
Provide leadership to the department by setting an example of use of time, personal integrity, service, spiritual devotion, compassion, work ethic, and commitment to the ministry.
Coordinate all aspects of the camp accounting processes, including maintaining financial accounts, reports, reconciliations, and cash collection/deposits.
Maintain accurate financial reports (deposits & Concur).
Create and manage the financial budget for the Administrative department.
Evaluate department systems and processes annually, updating documents to reflect accuracy.
Develop understanding for equipment maintenance and operation as needed for admin office(s).
Demonstrate a desire to grow through engagement in the Individual Development Plan process and participation in training and development opportunities.
Foster department staff participation in the Individual Development Plan process as well as other training and development opportunities.
Intentionally pursue opportunities in mission leadership, personal growth, and development.
Demonstrate an ability to manage people by utilizing their strengths and managing their weaknesses.
Utilize good hiring and onboarding processes.
Establish and execute training for volunteers, work crew, summer staff, and camp staff with vision towards creating a pipeline for the mission.
Perform yearly evaluations for those responsible for supervising.
Lead department staff in the execution of daily responsibilities with attention to the standards and metrics required for excellent camp operations.
Follow national admin policies.
Maintain Young Life office reception standards.
Participate in admin department trainings (events, department calls & communication).
Maintain weekly statistics on camper usage, bed count, and meal count. Report in a timely fashion to Young Life Camping.
Coordinate and communicate the logistical details for summer camp guest, volunteer, and assigned team arrival and departure.
Participate in structured, year-long training process with peer resource coach.
Attend annual departmental training.
Participate in periodic department-wide video conferences.
Regular participation in Young Life trainings and department opportunities.