Administrative Manager I
Rivet•San Diego, CA
•$75,000 - $77,000•Onsite
About The Position
Coordinates and supports the administrative services that allow the NILE PMO to operate efficiently – including reception/secretarial support, conference planning and travel, information and data processing, records management, telecommunications, security, supply, and property management – and implements procedures to improve productivity and customer service. Responsible for coordinating the physical workplace with the people and work of the organization.
Requirements
- Bachelor's-level degree in Accounting, Finance, Economics, or Business Administration
- 3 years of general experience
- US Citizen with Active US SECRET clearance with eligibility for NATO Secret access
- High-caliber oral, written, and briefing skills
- Strong organizational and time-management skills
- Excellent record management for formal minutes/action/decision items
- Sound understanding of financial planning, budgeting, and forecasting on international programs
- Ability to negotiate with international meeting venues
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Project, Teams)
Responsibilities
- Manage services enabling efficient PMO operation: secretarial/reception, administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing/reproduction, records management, telecommunications, security, parking, and personal property procurement/supply/disposal
- Implement procedures to improve productivity and customer service
- Acquire, distribute, and store supplies; dispose of surplus/unclaimed property as needed
- Provide broad administrative support to the NILE PMO: prepare reports, presentations, and correspondence; manage office supplies, equipment, and office space; ensure PMO meetings are scheduled with the Front Office
- Handle information flow and act as a liaison between the Government and internal/external stakeholders, ensuring timely, accurate communication
- Support website/portal management, keeping the Link 22 public and Defense Share tools organized, correct, and current
Benefits
- Liberal vacation plan
- Matching retirement program
- Competitive salaries commensurate with skills and experience
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
