Administrative Litigation Support Specialist-Department Counsel (53199)

Gap Solutions•Arlington, VA

About The Position

Perform complex day-to-day administrative and litigation support activities for the customer’s Department Counsel Division. The role requires working independently with minimal detailed guidance on classified and unclassified case files, including archiving, retrieval, database entry, report generation, researching and locating cases, and delivering requested cases to Administrative Judges, attorneys, and adjudicators. The specialist supports personnel security administrative litigation and related due-process cases. Work includes preparing and organizing documents, summarizing and filing case materials, mailing correspondence, entering and updating case information in tracking systems and personnel security databases, and ensuring case files are complete before submission to Department Counsel attorneys. The position handles highly sensitive information, including personally identifiable information, credit reports, and derogatory information, and requires strict adherence to applicable security, privacy, and information-release requirements. The role also involves processing and assigning cases, monitoring DISS appeals tasks and notifications, reviewing investigation reports against DOHA standards, preparing memoranda and correspondence, responding to inquiries about case status, and supporting attorneys through interrogatories, hearings, and written case records. The specialist is expected to manage a large caseload, communicate effectively with applicants, appellants, attorneys, and agency personnel, identify problems and recommend solutions, and deliver accurate work products independently with limited supervision.

Requirements

Top Secret personnel security clearance.
Bachelor’s degree and two years of relevant administrative/litigation experience; alternatively, an associate’s degree and four years of relevant experience, or a high school diploma and six years of relevant experience supporting program analysis activities.
Strong command of English, including vocabulary, spelling, composition, and grammar.
Knowledge and understanding of personnel security administrative litigation processes under DoD Directive 5220.6 and applicable security-clearance regulations.
Knowledge of safeguarding and handling PII and other highly sensitive information under the Freedom of Information and Privacy Acts and applicable privacy and security requirements.
Experience and proficiency using DISS and other personnel security-related databases.
Ability to communicate sensitive and significant information effectively, verbally and in writing.
Ability to plan, schedule, and conduct projects of varying complexity.
Ability to identify problems and issues and recommend solutions.
Ability to use complex data, computer software, and equipment.
Ability to manage a large caseload and apply policies and procedures relating to industrial personnel security cases.
Ability to read and analyze adjudication reports, assess investigative scope against DOHA standards, and prepare memoranda and correspondence.
Ability to work independently with limited guidance and review, anticipate customer needs, and proactively identify organizational issues.
Ability to produce accurate, error-free reports, correspondence, database entries, and other work products while handling sensitive information.
Ability to interpret and apply agency requirements, protect deliberative processes, and comply with Privacy Act requirements.
Must be able to pass the company and Agency security and background check process.

Nice To Haves

Familiarity with, or ability to use, DoD Directive 5220.6, Defense Industrial Personnel Security Clearance Review Program.
Effective verbal and written communication skills.
Ability to safeguard and handle PII and other highly sensitive information.
Proficiency with Microsoft Office Suite and Adobe Acrobat Professional.
Ability to work independently and troubleshoot problems with minimal guidance.
Consistent production of error-free work.
Two or more years of previous litigation support or legal clerical experience.
Previous knowledge and application of the Freedom of Information and Privacy Acts.
Previous experience with Section 508 compliance for public posting of documents.

Responsibilities

Perform day-to-day administrative and litigation support for the Department Counsel Division, including archiving, retrieving, and working with classified and unclassified case files.
Research, locate, and deliver requested cases to Administrative Judges, attorneys, and adjudicators.
Prepare and assign 35–150 draft Statements of Reasons (SORs) per month for ISCR/ADP clearance cases to Department Counsel staff, and record assignments in the DOHA case tracking system.
Prepare and assign 35–100 military/civilian appeal cases per month to Department Counsel attorneys, record assignments, and forward the cases to the DOHA Hearing Office.
In-process 25–150 SOR answers and update the DOHA case tracking system.
In-process ISCR, ADP, and ISCR/ADP reapplication cases and update the DOHA case tracking system.
Draft and mail correspondence to Facility Security Officers, applicants, and companies or agencies; update case tracking and follow-up suspense information; and ensure file completeness before submission to Department Counsel attorneys.
Copy, collate, and file hearing and administrative determination exhibits and packages.
Monitor and action DISS Appeals tasks and DISS CATS cases and notifications; enter appropriate information in DISS, the DOHA database, and other personnel security databases; and retrieve relevant documents for Department Counsel staff and judges.
Provide litigation support, prepare and organize documents, summarize and file case materials, manage mailing, and make appropriate case-tracking entries.
Analyze requests related to the Freedom of Information Act and Privacy Act and take appropriate action concerning release of official government information, including classified and unclassified information.
Receive reports for adjudication, record cases in appropriate databases, review investigative scope against DOHA standards, prepare memoranda of findings and correspondence, and make appropriate database entries.
Respond to written correspondence, email, and telephone inquiries regarding case status and procedures, while following security and privacy requirements.
Resolve inquiries from due-process applicants and appellants and provide detailed information about case procedures.
Support attorneys throughout due-process interrogatories, hearings, and written case-record proceedings.
Analyze case files for completeness, initiate correspondence for government signature, and track follow-up actions before case submission.
Safeguard PII and other highly sensitive information, including credit reports and derogatory information, and protect deliberative processes in accordance with applicable requirements.
Plan, schedule, and conduct projects; identify problems and issues; and recommend solutions independently with limited guidance.
Manage a large caseload and deploy resources efficiently to accomplish the mission.
Perform other similar administrative, clerical, and records or case-file management duties as required.