Administrative Litigation Support Specialist-Department Counsel

GAP SOLUTIONS INC•Arlington, VA

7d•$32 - $32•Onsite

About The Position

The Administrative Litigation Support Specialist performs complex day-to-day administrative and litigation support for the customer’s Department Counsel Division. The role requires independent work with limited detailed guidance and involves classified and unclassified case files, case research and retrieval, archiving, database entry, report generation, and delivery of requested cases to Administrative Judges, Attorneys, and adjudicators. The specialist supports personnel security administrative litigation and clearance cases, including ISCR, contractor trustworthiness/ADP, reapplication, and military or civilian appeal cases. Work includes preparing, organizing, summarizing, filing, mailing, and tracking documents; assigning cases and draft Statements of Reasons (SORs); processing SOR answers; preparing correspondence; and maintaining the DOHA case tracking system, DISS, and other personnel security databases. The position also involves reviewing case materials for completeness and investigative standards, preparing memoranda and correspondence, responding to status inquiries, and supporting attorneys throughout due process proceedings. The role requires careful handling of classified information, personally identifiable information (PII), credit reports, derogatory information, and other sensitive materials in accordance with security, privacy, and applicable disclosure requirements. The specialist is expected to produce accurate, error-free work, communicate effectively with applicants, appellants, attorneys, leadership, and other stakeholders, manage a large caseload, identify and recommend solutions to problems, and perform work independently while protecting the national security posture and customer mission.

Requirements

Top Secret personnel security clearance.
Bachelor’s degree and two years of relevant administrative or litigation experience; alternatively, an Associate’s degree and four years of relevant experience, or a high school diploma and six years of relevant experience supporting program analysis activities.
Knowledge of English, including vocabulary, spelling, composition, and grammar.
Knowledge of personnel security administrative litigation under DoD Directive 5220.6 and other applicable security clearance regulations.
Knowledge of safeguarding and handling PII and other highly sensitive information, including under the Freedom of Information and Privacy Acts.
Experience and proficiency using DISS and other personnel security-related databases.
Ability to analyze and respond to requests concerning FOIA, the Privacy Act, and release of official government information, including classified and unclassified information.
Ability to communicate effectively in writing and verbally, including responding to inquiries and conveying sensitive information.
Ability to plan, schedule, and conduct projects; identify issues; and recommend solutions.
Ability to use complex data, computer software, and equipment.
Ability to manage a large caseload, work independently with limited guidance, and perform with limited senior government review.
Ability to produce accurate, error-free reports, correspondence, database entries, and other work products.
Ability to handle sensitive and personally identifiable information without errors and comply with security, privacy, and national security requirements.
Ability to pass company and Agency security and background check processes.

Nice To Haves

Familiarity with or ability to use DoD Directive 5220.6, Defense Industrial Personnel Security Clearance Review Program.
Proficiency with Microsoft Office Suite and Adobe Acrobat Professional.
Two or more years of previous litigation support or legal clerical experience.
Previous knowledge and application of the Freedom of Information and Privacy Acts.
Previous experience with Section 508 compliance for public posting of documents.

Responsibilities

Perform administrative and litigation support for the Department Counsel Division, including work with classified and unclassified case files.
Archive, retrieve, research, locate, and deliver requested cases to Administrative Judges, Attorneys, and adjudicators.
Prepare, organize, summarize, file, mail, and track litigation documents and case materials.
Prepare and assign 35–150 draft Statements of Reasons (SORs) per month for ISCR/ADP clearance cases, record assignments in the DOHA case tracking system, and route them to Department Counsel staff.
Prepare and assign 35–100 military or civilian appeal cases per month to Department Counsel Attorneys, enter assignments in the tracking system, and forward cases to the DOHA Hearing Office.
In-process 25–150 SOR answers and update the DOHA case tracking system.
In-process industrial security clearance (ISCR), contractor trustworthiness/ADP, and ISCR/ADP reapplication cases and update tracking records.
Draft and mail correspondence to Facility Security Officers, applicants, companies, and agencies; update case tracking and follow-up suspense records; and ensure files are complete before submission to Department Counsel Attorneys.
Copy, collate, and file hearing and administrative determination exhibits and packages.
Monitor and action DISS Appeals tasks and DISS CATS cases and notifications; enter information in DISS, the DOHA database, and other personnel security databases; and retrieve relevant documents for Department Counsel staff and judges.
Safeguard and handle PII, credit reports, derogatory information, classified information, and other sensitive material accurately and in accordance with applicable security and privacy requirements.
Gather and communicate significant and sensitive information orally and in writing to individuals involved in the security clearance process.
Plan, schedule, and conduct projects of varying complexity; identify problems and recommend solutions.
Manage a large caseload and deploy resources efficiently to accomplish the mission.
Receive reports for adjudication, record cases in appropriate databases, and use DISS and the DOHA web-based case tracking system.
Review reports for adjudication to determine whether the investigation meets applicable DOHA investigative standards; prepare memoranda of findings and process correspondence and database entries.
Respond to correspondence, email, and telephone inquiries about case status and procedures, ensuring responses comply with security and privacy requirements.
Anticipate and address the needs of due process applicants and appellees, Department Counsel leadership, and attorneys with limited government supervision.
Analyze case files for completeness, initiate correspondence for government signature, and track follow-up actions before case submission.
Support attorneys throughout due process interrogatories, hearings, and written case-record proceedings.
Resolve inquiries from due process applicants and appellants by providing detailed case information.
Interpret and apply agency requirements to protect the deliberative process and comply with Privacy Act requirements.
Perform other related administrative, clerical, and records or case-file management duties as required.