Administrative Level 3 - Sanitation

City of Brandon•Brandon, MB

6d•CA$23 - CA$27•Hybrid

About The Position

This position is responsible to perform a variety of clerical, customer service, support services, and assume the responsibilities of the Administrative Assistant, both in the office and in the scale house, as required. This position will require, based on seasonality and landfill operating hours, evening, weekend and day shifts.

Requirements

Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
Two (2) years of office experience in a secretarial/administrative field to have demonstrated competence in related tasks.
Proficient use of computer equipment, operating systems, word processing and email (Outlook, Word, Excel).
Obtain Landfill Operations Basics course within 1 year.

Nice To Haves

Post-secondary Office or Business Administration coursework.

Responsibilities

Assist in managing the Sanitation Collection Bin Database to ensure accurate entries – inputting, updating and editing information including information regarding new developments or changes to existing properties.
Complete audits of the database to ensure accurate information and work with the Public Works Educator for verification.
Complete all entries for Sanitation-related Issue Tracks in CityWorks.
Manages all customer and employee enquiries in a courteous and expedient manner and acts as a resource person to the public and employees for information regarding Section programs and services.
Scheduling of transportation for outgoing material from the Material Recovery Facility (MRF) and responsible for the preparation of all shipping documentation as required as well as maintaining accurate records of all MRF financial data.
Performs administrative duties related to departmental correspondence including postings, minutes, and safety communications.
Responsible for inputting all information from Sanitation staff within the Incident reporting system.
Prepares payroll, purchasing, payables, receivables, cash deposits and general correspondence including letters to residents concerning Sanitation issues.
Provides administrative support to the Sanitation department.
Responsible for scheduling transportation for the various PRO material programs as well as all financial transactions and documentation required by each program.
Ensures efficient and accurate systems are maintained for monthly reporting.
Establishes and tracks files for PRO annual reports.
Provides administrative support regarding all PRO’s and diversion programs including Manitoba Association for Resource Recovery Corp. (MARRC), Electronic Products Recycling Association (EPRA), Product Care, Tire Stewardship, Compost Council of Canada (CCC), Manitoba Sustainable Development and Multi-Material Stewardship Manitoba (MMSM).
Operate weigh scale for customers entering and exiting landfill.
Directs customers to locations within landfill based on load types.
Communicates with staff on customer billing as required.
Ensure accuracy when weighing vehicles and entering material information.
Prepare daily cash deposits and reconcile transactions.
Performs all duties related to the billings including the bi-weekly download of scale transactions into the accounting program.
Reconcile and audit the scale transactions and invoices in the accounting program for inaccuracies and make corrections as required.
Develops, tracks, and tabulates annual compost data and assists in preparation of the final report for funding.