Administrative/Legal Assistant
About The Position
This is a hybrid role for an Administrative/Legal Assistant (Administrative Assistant IV) at Cambia, with 3 days per week in the office. The position is located in Portland, Medford, Burlington, Vancouver, Renton, Spokane, Boise, Lewiston, or Salt Lake City offices. Candidates must reside within a commutable distance of their chosen office location. The Administrative Assistant IV provides administrative and secretarial support to directors and above, contributing to a person-focused and economically sustainable health care system. The role is ideal for individuals passionate about serving others, learning new things, and thriving in a collaborative team environment.
Requirements
- Secretarial certificate or equivalent
- 5 plus years of increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience
- Proficiency in Microsoft software applications: Word, Excel, PowerPoint
- Strong interpersonal skills
- Excellent business English and grammar skills
- Basic math skills
- Ability to make sound independent decisions and use own initiative
- Understanding of corporate organization and structure
- Must reside within commutable distance of the office location
Nice To Haves
- Experience with AI tools and technologies to enhance productivity and decision-making in professional settings highly desired
Responsibilities
- Provides administrative assistance/secretarial support, which will often be complex and/or confidential.
- Types, transcribes, proofreads, and edits correspondence, reports, and memoranda.
- Screens telephone calls and visitors, providing assistance or resolving inquiries.
- Manages follow-up actions, filing, and scheduling of appointments.
- Opens, sorts, prioritizes, and responds to mail.
- Orders supplies.
- Records and distributes minutes of meetings.
- Maintains records of expenses and compiles expense reports.
- Assists in the preparation or prepares budgets and related records.
- Schedules and maintains calendars of appointments, meetings, and travel itineraries, and coordinates related arrangements.
- Composes and/or initiates correspondence, memoranda, and reports.
- Works on special projects, including meetings, conferences, activities, events, mailings, and presentations, some requiring research and compilation of data.
- May coordinate work and completion of some projects.
- Provides backup to other administrative assistants or staff as needed.
Benefits
- Medical, dental and vision coverage for employees and their eligible family members, including mental health benefits.
- Annual employer contribution to a health savings account.
- Generous paid time off varying by role and tenure in addition to 10 company-paid holidays.
- Market-leading retirement plan including a company match on employee 401(k) contributions, with a potential discretionary contribution based on company performance (no vesting period).
- Up to 12 weeks of paid parental time off (eligibility requires 12 months of continuous service with Cambia immediately preceding leave).
- Award-winning wellness programs that reward you for participation.
- Employee Assistance Fund for those in need.
- Commute and parking benefits.
- Competitive base pay
- Bonus opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
