Legal Administrative Assistant
About The Position
We are a boutique advisory and consulting firm seeking an experienced Legal Administrative Assistant to serve as a specialized, independent consultant who understands how to support legal professionals (lawyers, paralegals, or judges) within a law firm, corporate legal department, or government agency. This role requires high-level expertise in legal administration, practice-area workflows, and law firm operations. You will provide support across litigation, immigration, estates, intellectual property, AI & technology, cybersecurity, healthcare, environmental, corporate and financial, international law, social and governance law, and other complex practice areas while optimizing workflows, strengthening infrastructure, and increasing client profitability. While this role operates in a hybrid work model, consultants may be expected to attend client sites when required to support project delivery, stakeholder engagement, workshops, or other client collaboration.
Requirements
- Law Clerk / Legal Administrative support training, or equivalent education.
- 3-5+ years demonstrated work experience
- Strong knowledge of consulting business models and client service delivery.
- Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and legal software (e.g., iManage, CosmoLex, PCLaw, LexisNexis, iManage, NetDocuments, Dropbox, SharePoint, Clio, PracticePanther, MyCase, Slack, Zoom, MS Teams, RingCentral).
- Demonstrated proficiency with CaseCentre (formerly CaseLines), a secure cloud-based document management and evidence-sharing platform utilized by the Ontario courts for the organization, exchange, and presentation of digital court materials and evidentiary records.
- Exceptional written and verbal communication skills for interaction with senior stakeholders, organizational, analytical, and communication skills.
- Strong understanding of legal terminology, procedures, and documentation.
- Proven ability to handle sensitive and confidential information with discretion.
- Ability to work independently in a fully remote environment while maintaining confidentiality and professionalism.
Nice To Haves
- Familiarity with court e-filing systems across multiple jurisdictions.
- Proven track record of improving workflows and implementing legal technology solutions.
- Strong problem-solving skills with a proactive, strategic mindset.
Responsibilities
- Provide tailored, high-level administrative and operational support in specific practice areas such as litigation, immigration, intellectual property, or other complex legal disciplines.
- Manage specialized workflows unique to the client’s area of practice.
- Support complex documentation and procedural requirements.
- Track and monitor critical deadlines across jurisdictions.
- Maintain and update case management systems such as Clio and PracticePanther.
- Organize and maintain secure digital case files.
- Oversee docketing systems and ensure timely compliance with court and agency rules.
- Prepare and manage electronic court filings in accordance with local or administrative tribunal requirements.
- Ensure accuracy, formatting compliance, and timely submission.
- Monitor court communications and filing confirmations.
- Manage complex, multi time zone schedules, and anticipate upcoming deadlines and conflicts.
- Coordinate client communications with professionalism and discretion.
- Assist with billing, invoicing, and financial tracking.
- Support consulting business operations and client reporting.
- Contribute to marketing visibility by assisting with website updates and professional social media content management.
Benefits
- Remote, flexible consulting arrangement.
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What This Job Offers
Career Level
Mid Level
Education Level
Associate degree
