Administrative Lead

State of North Carolina•Wake Forest, NC

1d•Onsite

About The Position

The Administrative Lead is responsible for coordinating the daily workflow within the EDMS Section to ensure tasks are completed accurately, efficiently, and on schedule. This role oversees the processing, classification, and consolidation of critical legal and administrative documents while maintaining strict adherence to confidentiality and departmental policies.

Requirements

High school diploma or General Educational Development (GED) diploma and three years of progressively responsible administrative/office management experience OR Equivalent combination of education and experience.

Nice To Haves

Knowledge of Division of Adult Correction, Prisons Section Policies and Procedures, Laws, Rules and Regulations which govern the Central files on all current offenders and released offenders.
Knowledge and application techniques pertaining to personal computers, the Offender Population Unified System (OPUS), and EDMS (OmniDocs/OmniScan) with a minimum of 2 - years’ experience.
Communicate clearly and effectively, both orally and in written form; and handle multiple tasks simultaneously.
Ability to assist the supervisor in training, overseeing work, and special projects.

Responsibilities

Lead and manage workflow distribution for the EDMS Section to ensure timely and balanced completion of tasks.
Scan, classify, and consolidate legal and administrative documents, including Judgment and Commitments, Parole Commission materials, DCI records, and disciplinary packets.
Perform quality control reviews to ensure data accuracy and properly classify and consolidate documents in OmniDocs.
Support the Data Repair Section by adding annotations, correcting record errors, verifying Livescan docket numbers, and processing priority cases.
Stay current on DAC, Combined Records, and Legal Section policies governing confidentiality and records management; assist with special projects as needed.