Administrative & HR Coordinator

Block Real Estate Services, LLC•Kansas City, MO

2d•Onsite

About The Position

Oakwood Country Club is seeking an Administrative & HR Coordinator to provide comprehensive administrative support to the Board of Directors, General Manager, and other staff members. This role involves performing general office tasks, supervising office staff, and assisting with key human resources functions. The ideal candidate will be the first point of contact for routine employee inquiries regarding policies, benefits, and pay, coordinating with department heads and escalating matters as appropriate. This position requires a proactive, organized, and detail-oriented individual with strong interpersonal and communication skills.

Requirements

Undergraduate college degree with a business major or minor.
Experience as administrative assistant.
Two to three years of club or hospitality industry experience.
Experience with HRIS platforms; familiarity with Paycom preferred.
Experience managing an applicant tracking system (ATS) preferred.
Superior interpersonal skills.
Excellent ability to communicate orally and in writing.
Knowledge of and ability to perform required role in emergency situations.
Appropriate analytical skills, attention to detail, organizational and project management skills.
Working knowledge of HR policies, employee handbook guidelines, and general employment practices.
Ability to handle sensitive employee information with strict confidentiality and professionalism.

Nice To Haves

Prior exposure to HR administration, onboarding, or employee relations a plus.

Responsibilities

Provide administrative support services to the Board of Directors, General Manager, and other staff members.
Perform general office tasks including word processing, correspondence, and document preparation.
Supervise office staff.
Assist with human resources functions including employee onboarding, HR recordkeeping, and serving as a first point of contact for routine employee inquiries regarding policies, benefits, and pay.
Coordinate with department heads and escalating matters to leadership or payroll as appropriate.
Prepare notices, agendas, and other materials for Executive Committee and Board of Directors meetings.
Attend meetings with the General Manager, Board of Directors, Executive Committee, and club staff; record, transcribe, and distribute minutes; maintain official minutes of all board committees.
Assist in the preparation of PowerPoint presentations for General Manager meetings.
Support computer-design tasks related to menus, invitations, announcements, signs, and other club materials.
Assist with development of club newsletters, publications, and mailings about club events and functions.
Answer telephones and receive and screen visitors; act as receptionist as needed; assist with member inquiries and provide information about membership, special functions, and club events.
Schedule General Manager appointments and conferences; take reservations for club outlets and events as necessary.
Purchase and inventory office supplies and forms; monitor office equipment maintenance contracts; track postage machine meter levels; maintain a neat and orderly office environment.
Receive and log deliveries from FedEx, UPS, and other carriers; maintain lost and found items.
Purchase vehicle license plates and manage vehicle inspection schedules.
Provide assistance and training to managers on email, internet, and general computer applications.
Serve as an initial point of contact for employee questions related to the employee handbook, workplace policies, benefits, and payroll matters; escalate unresolved issues to the appropriate department head or payroll as needed.
Coordinate new hire onboarding and orientation in partnership with department heads and hiring managers, including preparation of onboarding materials, Paycom setup, and I-9/new hire documentation.
Manage day-to-day use of the applicant tracking system (ATS) in support of active recruitment; coordinate candidate communications and interview scheduling with hiring managers.
Maintain accurate employee records within Paycom, including personnel updates, documentation, and reporting as needed.
Support additional HR-related administrative tasks as directed, including benefits enrollment assistance and employee file maintenance.
Perform other ad hoc duties as assigned by the General Manager.