Administrative & Finance Support Coordinator
About The Position
The Administrative & Finance Support Coordinator supports daily office operations at our Plymouth, MA location while also assisting with finance-related administrative duties. This role is responsible for answering phones, supporting scheduling and office coordination, assisting with customer communications, and performing routine administrative and finance support tasks. This position works alongside our existing Administrative team member to help strengthen and expand the administrative function of the business while also supporting the finance department. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication, customer service, and accuracy with data entry are essential. This position reports to the Office Manager and works closely with the administrative and finance teams to support daily operations.
Requirements
- Prior administrative office experience required
- Strong customer service and communication skills
- Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
- High school diploma or equivalent required
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Strong time management and ability to prioritize effectively
- Customer service mindset and professional demeanor
- Ability to work independently and as part of a team
- Adaptability in a fast-paced environment
- Strong problem-solving skills
- Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
- Strong computer proficiency, including the ability to efficiently navigate multiple software applications and systems simultaneously
- Proficient keyboarding and data entry skills
- Ability to maintain confidentiality and professionalism
Nice To Haves
- Experience with accounts payable and/or accounts receivable preferred
- Familiarity with QuickBooks Online preferred
- Experience with Aspire and/or HubSpot is a plus
- Additional training a plus
Responsibilities
- Answer incoming phone calls and emails promptly and professionally
- Serve as the first point of contact for customers, vendors, and visitors
- Support scheduling and coordination of meetings, appointments, and office calendars
- Assist with general administrative and clerical duties to support office operations
- Assist with vendor invoice entry, coding, and processing (Accounts Payable)
- Assist with preparing and sending customer invoices (Accounts Receivable)
- Track incoming payments and support follow-up on outstanding balances
- Maintain organized digital and physical filing systems for financial and administrative records
- Enter and update data in internal systems and ensure accuracy of records
- Assist with customer and vendor inquiries related to billing and payments
- Support planning and logistics for meetings, trainings, and company events
- Handle confidential information with professionalism and discretion
- Collaborate with internal teams to support daily operations
Benefits
- Bonus incentives
- 401(k) retirement plan with up to 4% company match
- Health insurance (50% employer contribution)
- 100% employer-paid dental, vision, and accident insurance
- Life insurance
- Paid sick time
- Paid jury duty
- On-the-job training
- Professional development assistance
- Opportunities for advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
