Administrative Fellowship Program Manager (Hybrid)

Advocate Health•Oak Brook, IL

3d•$48 - $71•Hybrid

About The Position

The Administrative Fellowship Program Manager leads and coordinates programmatic, operational, and administrative functions supporting Advocate Health’s Administrative Fellowship Program. The role supports recruitment, compliance, onboarding and offboarding, budget coordination, event planning, scheduling, fellowship rotations, mentorship experiences, leadership workshops, executive panels, and program evaluation. The manager partners with executive sponsors, regional stakeholders, Talent Acquisition, and program leaders to align fellowship activities with organizational priorities. The role develops schedules and the annual program calendar, coordinates recruitment and learning experiences, monitors program quality and integrity, evaluates outcomes, and identifies improvement opportunities. The manager drives deliverables autonomously and communicates program information, timelines, and updates to leadership, stakeholders, and fellows. The position is hybrid with travel to market and regional locations across Advocate Health’s geographical footprint for relevant meetings and events.

Requirements

Bachelor’s degree in Healthcare Administration, Organizational Development, Human Resources, or a related field.
Typically requires 5 years of experience in human resources, training and development, leadership, organizational development, HR consultation, or a related field.
Effective group facilitation and internal consulting skills.
Strong research skills and the ability to develop sound proposals and successfully implement programs.
Ability to influence and develop people who are not direct reports toward common goals and outcomes.
Exceptional project management skills and ability to manage multiple workstreams effectively.
Excellent verbal and written communication skills and ability to interact with executives, management, physicians, teammates at all levels, and fellows.
Ability to work effectively with diverse audiences across generations, cultures, and learning styles.
High proficiency with Microsoft Office Suite, similar products, and other technology solutions.
Ability to navigate ambiguity, establish priorities, and stay focused in a changing environment.
Strong collaboration skills and ability to work effectively in a team-based environment.
Ability to communicate and concentrate effectively.
Ability to operate all equipment necessary to perform the job.

Nice To Haves

Experience supporting healthcare, academic, fellowship, leadership development, or early career talent programs.
Experience partnering with executive leaders and cross-functional stakeholders.
Experience planning large-scale program activities, events, interviews, or learning experiences.
Prior experience in program evaluation, continuous improvement, or reporting.

Responsibilities

Manage recruitment, compliance, onboarding, offboarding, budget coordination, event planning, and scheduling.
Collaborate with executive sponsors and enterprise stakeholders to align program activities and projects with organizational strategic priorities.
Develop fellowship schedules in line with program specifications and functional area rotation needs, in partnership with regional stakeholders.
Organize mentorship, leadership workshops, executive panels, and other fellowship learning experiences.
Coordinate annual recruitment activities, including conference attendance, advertising, external website management, and interview scheduling, in partnership with Talent Acquisition and regional stakeholders.
Implement, monitor, and assess the program with quality and fidelity; maintain program integrity and identify opportunities for improvement.
Drive program deliverables autonomously and provide timely updates and follow-through with executive sponsors and key stakeholders.
Communicate program information, events, timelines, and updates to executive leadership, sponsors, regional stakeholders, and fellows.
Develop the annual program calendar, including dates, locations, facilitators, and times, in partnership with regional stakeholders and executive sponsors.
Plan and prepare annual program evaluations and upcoming fellowship activities, including scheduling, material distribution, reporting, and tracking action items from workgroup and Administrative Fellow Advisory Council meetings.