Administrative Executive

VADILAL USA•Bristol Township, PA

2d•$45,000 - $50,000

About The Position

The Administrative Executive will be responsible for a wide range of administrative and HR-related tasks to ensure the smooth and efficient operation of the office. This role involves supporting event planning, employee engagement, office management, vendor coordination, and maintaining essential records. The ideal candidate will be organized, detail-oriented, and capable of handling multiple priorities.

Requirements

Experience in event planning and employee engagement activities.
Proficiency in coordinating office supplies and managing purchase orders.
Experience in maintaining expense records, budgeting, and processing invoices.
Skills in handling business correspondence and courier management.
Ability to oversee daily office operations and ensure a well-functioning workplace.
Experience in coordinating with vendors and contractors, including rate negotiation and contract management.
Knowledge of safety protocols and report preparation.
Ability to address and resolve employee and management complaints.
Experience in scheduling meetings, preparing reports, and maintaining documentation.
Capability to support travel arrangements and expense management.
Strong understanding of maintaining confidential company records and documentation.

Responsibilities

Assist in event planning, employee engagement activities, and training sessions.
Coordinate sitting arrangements for new joiners with prior approval.
Arrange ID cards for new employees and business cards as per eligibility and approval.
Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally.
Manage office supplies, stationery, and oversee purchase orders for office operations.
Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions.
Process all admin-related invoices and ensure timely payments to external vendors.
Handle business-related correspondence, courier management, and ensure proper tracking.
Oversee daily office operations to maintain a well-functioning workplace.
Ensure the cleanliness and organization of common office areas.
Coordinate with vendors and contractors, negotiate rates, and manage contracts (temporary staffing, housekeeping, security, services, etc.).
Oversee safety protocols and prepare reports to ensure a safe work environment.
Address and resolve admin-related complaints from employees and management.
Assist in scheduling meetings, preparing reports, and maintaining documentation.
Support travel arrangements and expense management for employees.
Maintain confidential company records and ensure proper documentation.
Perform other HR & Admin-related activities as assigned from time to time.