Executive Administrative Assistant

Coca-Cola • Atlanta, GA

1d • Onsite

About The Position

At The Coca-Cola Company, the Executive Administrative Assistant role is essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for 3 executive leaders in the Marketing Organization. You should be able to manage multiple priorities, have a keen attention to detail and proactively use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges and who thrives in a dynamic work environment.

Requirements

• Associate’s degree required.
• 5 years of experience in a high-level support role preferred.
• Proven ability to be a proactive problem-solver with attention to detail.
• Experience managing multiple calendars and ability to proactively manage conflicts.
• Experience in coordinating projects and ability to prioritize.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience scheduling travel arrangements, acquiring travel visas and filing expense reports.
• Support experience in a professional services, sales, or marketing environment.
• Experience successfully creating and/or modifying processes.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Must be currently authorized to work in the United States on a full-time basis and must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States.

Nice To Haves

• Bachelor’s degree preferred in Business, Communications, or similar field is ideal.

Responsibilities

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals.
• Handles key communications across the leadership team (LT) for 3 executives as well as interactions with other senior executives to ensure disciplined meeting and calendar management.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
• Provides support in arranging meetings including coordinating the agenda, compilation of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Provides guidance for general questions from marketing associates.
• Supporting engagement teams and related efforts and initiatives.
• Serving as backup for Chief Marketing Officer’s administrative support to cover for vacation/leave.
• Performing special projects as needed for supported Marketing Leadership and Marketing Operations.
• Managing storage for NAOU Marketing teams (inventory, clean up and new storage needs).
• Providing guidance on where to have premiums delivered and stored.
• Supporting OPEX finance processes such as PO creation, Invoice submission and vendor payment tracking and issue resolution.
• Pulling of reports to facilitate monthly tracking of OPEX.
• Facilitating Marketing-wide event logistics such as room reservation, catering, etc.
• Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally.
• Performing other duties as required and/or assigned.

Benefits

• A full array of benefits for your financial and personal well-being that starts on day one of employment.
• Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.
• Work Life Balance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree