Administrative/Executive Assistant

Atlas Advisors, LLC•Washington, DC

62d•Onsite

About The Position

Atlas Advisors, LLC (ATLAS) is seeking experienced Administrative Assistants to provide professional administrative and operational support. This position will support day-to-day office activities and help ensure efficient coordination across personnel, teams, and organizational functions. The Administrative Assistant will support scheduling, meeting coordination, correspondence, document preparation, records management, office coordination, data entry, and customer service. This position requires a professional who can manage competing assignments, meet deadlines, maintain confidentiality, and exercise sound judgment in a professional work environment.

Requirements

High school diploma or equivalent.
At least four years of progressively responsible administrative, clerical, executive assistant, secretarial, office management, customer service, or records management experience.
At least two years of experience directly supporting senior management, executive leadership, a front office, or a comparable high visibility professional environment.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic file or collaboration systems.
Strong written and verbal communication, organization, prioritization, and document preparation skills.
Ability to meet deadlines, maintain confidentiality, and exercise professional judgment.
United States citizenship and the ability to obtain and maintain a Public Trust clearance.

Nice To Haves

Experience in an executive office, C suite office, or similarly structured corporate or public sector organization.
Associate's degree, bachelor's degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.

Responsibilities

Manage calendars, meetings, appointments, conference rooms, and scheduled activities.
Prepare agendas, meeting materials, presentations, correspondence, reports, and follow-up items.
Receive, screen, route, and track telephone calls, correspondence, requests, and inquiries.
Maintain electronic and paper files, spreadsheets, tracking logs, and administrative records.
Coordinate meetings, events, visitors, transportation requests, and other administrative logistics.
Support the preparation, routing, tracking, and filing of procurement, travel, financial, human resources, facilities, and other administrative documents.
Monitor shared inboxes and coordinate with internal personnel, external stakeholders, vendors, and visitors.
Protect sensitive and confidential information and perform additional administrative duties within the scope of the position.