Administrative Director, KCG President's Office (Program Director 1)

Oregon Health & Science University•Portland, OR

1d•Hybrid

About The Position

The Administrative Director of the Office of the President serves as a trusted partner and operational leader, ensuring the effective administrative management of the President's Office and KCG leadership team. Working in close partnership with the President, the Director drives administrative initiatives, manages administrative priorities, and provides leadership to the administrative staff supporting the President as well as the executive assistants supporting KCG leadership. Remote work is available 1 day per week.

Requirements

Bachelor’s degree in business administration, Public Administration, Healthcare Administration, Organizational Leadership, or related field
Seven to ten years of progressively responsible leadership experience supporting senior executives
Experience managing executive operations and administrative professionals
Demonstrated success leading complex projects involving multiple stakeholders
Exceptional organizational, communication, and interpersonal skills
Excellent executive writing and presentation skills
Proven ability to exercise sound judgment and maintain strict confidentiality

Nice To Haves

Master’s degree in business administration, Healthcare Administration, Public Administration, Organizational Leadership, or related field
Experience in higher education, academic medicine, healthcare, research institutions, or nonprofit organizations
Experience supporting a CEO, President, Chancellor, Dean, or Executive Director
Experience working with governing boards

Responsibilities

Direct all administrative operations of the Office of the President.
Develop and implement support systems that improve efficiency, communication, and workflow.
Establish and monitor office policies, procedures, and service standards.
Manage departmental budgets and operational resources.
Ensure the President's Office provides exceptional service to internal and external stakeholders.
Recruit, supervise, coach, and evaluate executive administrative professionals supporting the President and KCG Executives.
Build a high-performing administrative team focused on collaboration, customer service, and continuous improvement.
Assign workloads, establish priorities, and optimize administrative support across executive leadership.
Foster professional development and succession planning within the administrative team.
Facilitate collaboration among executive leaders and key stakeholders.
Serve as part of the team supporting executive leaders, with priority on President of KCG, to handle calendaring, inbox management, triaging/delegating topics that can be handled by someone other than the President, tracking that all requests have been received and actioned on to ensure the volume of support needed is appropriately resourced.
Build collaborative relationships across the organization.
Serve as an administrative liaison between the President and executive leadership, faculty, staff, donors, community partners, and external organizations.
Navigate sensitive situations with diplomacy, judgment, and professionalism.

Benefits

Medical, dental and vision coverage at no or low cost to employees
Several retirement plans to choose from with contributions from OHSU
208 hours of PTO per year
8 days of sick time off
9 paid holidays per year
Commuter subsidies
Tuition reimbursement
Access to group life insurance, disability insurance and other supplemental benefits
Annual Merit Increase
Growth/Development Opportunities
Employee discounts to local and major businesses