Administrative Director, Division of Therapeutic Development, Intervention, and Evaluation

Mass General Brigham•Boston, MA

2d•Hybrid

About The Position

Mass General Brigham (MGB) is seeking a visionary and distinguished leader to serve as the Administrative Director (AD) of the Division of Therapeutic Development, Intervention, and Evaluation. This Division will encompass multiple Sections, including the Section of Engineering in Medicine (“EIM”) and the Section of Pharmacoepidemiology. EIM focuses on developing translatable therapeutic platforms and diagnostic tools through engineering principles, while the Section of Pharmacoepidemiology evaluates the real-world effectiveness of therapeutics. The Division is also intended to be a central hub for large-scale clinical trials aimed at understanding chronic disease and implementing health preservation strategies. The Division is projected to comprise approximately 70 faculty members and over 350 employed staff and trainees. The AD will report jointly to the Department of Medicine (DOM) AMC Executive Director (ED) of Research and to the Division Chief. The role is accountable for the administrative and strategic leadership, operating results, and financial performance of the Division, with potential for institutional leadership across both Brigham and Women's Hospital (BWH) and Massachusetts General Hospital (MGH). The AD will collaborate closely with DOM leaders, central teams, and leaders across BWH, MGH, and MGB to manage Division resources and meet system-wide performance expectations. This senior position may also involve communication with and counsel to the Chair, Executive Vice Chair, or Vice President (VP) of the DOM, the Senior Vice President for AMC Medical Departmental Operations (SVP), and other executive leaders. The scope of this management role extends across the AMC entities, with the AD serving as a key architect in unifying the Division across the AMCs. This integration effort will involve developing and executing a multi-year plan to horizontally integrate currently distinct activities and structures across the two DOM divisions, requiring strategic acumen, interpersonal sensitivity, and an integrated administrative leadership team capable of supporting both integration efforts and daily operations.

Requirements

Outstanding interpersonal skills and a high degree of social facility in obtaining cooperation and support from a broad range of people.
Demonstrated ability to interact with all members of the organization in ways that enhance understanding, respect, cooperation, and problem solving.
Results-driven approach with experience/ability to achieve results in a metrics-based analytical environment.
Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.
Ability to independently resolve quickly most problems encountered.
Outstanding organizational skills necessary to manage many competing timetables and responsibilities and deadline pressures.
Ability to delegate, effectively supervise, and plan for the timely and successful completion of short- and long-term objectives.
Detailed, concentrated effort and constant re-establishment of priorities as well as complex and sensitive decision-making.
Ability to work effectively within a matrixed based organizational structure.
Budget management, data and analytics market knowledge, knowledge and analytical skills to support health care delivery and hospital operations.
Ability to understand and integrate system budget challenges into proposed annual budgets.
Self-starter who can develop roadmaps, frameworks, and plans in an area with minimal precedent.
Successful track record of front-line management and ability to provide support, direction, and development counsel to staff.
Interpersonal, presentation, and organizational skills and professional demeanor.
Demonstrated sensitivity, discretion, and judgment regarding confidential matters.
Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency.
Good command of English language, including medical and scientific terminology.
Proven ability to develop and implement programs.
Proven ability to successfully manage highly complex projects.
Creativity in exploring and adapting new “measure to improve” and decision support approaches.
Understand and execute effectively amongst the complexities of an academic medical environment, and the broader enterprise.
Ability to work collaboratively with chairs, chiefs, senior executives, physicians, service line administrators, operations management, and other employees in a complex matrix organization.
Demonstrated judgment in managing sensitive issues and knowledge of when to escalate problems.
Takes personal responsibility in developing a team and is passionate about a happy, highly functioning team with the most acceptable level of talent and performance for the responsibilities of the department.
Excellent interpersonal, oral communication skills.
Possess a leadership style that is open and transparent and an exceptional capacity to build strong relationships.
Manages conflict and achieves resolution effectively.
Exceptional organizational skills and ability to prioritize effectively.
Flexibility to work independently and to handle multiple tasks with project deadlines.
Tenacious, can-do personality that works to correct mistakes and get things done as efficiently as possible, often utilizing resources across services.
Competency in the latest digital capability to support decision support tools and environments (e.g., command center).
Embraces values to govern decisions, actions and behaviors: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Workplace Culture, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

Responsibilities

Determine the overall vision, mission, direction, goals, and objectives of the Division in partnership with the Division Chief.
Direct the strategic planning process, establish and achieve long-range goals, and ensure the implementation of strategic business plans aligned with hospital vision and goals.
Lead the integration of BWH and MGH divisions into a single entity, including coordinated operations across clinical, research, education, and administration domains.
Identify, evaluate, and recommend new business ventures, affiliations, and partnerships consistent with strategic plans and system objectives.
Manage the renewal of business arrangements and ensure healthy administrative relationships within the division, department, hospitals, and MGB system.
Develop and implement policies and procedures consistent with Department and hospital policies in clinical practice management, research management, and teaching/training.
Continuously assess and improve the efficiency of systems and processes, and overall expense management.
Monitor the ongoing process of grant development, submission, review, and notification, and resolve administrative problems.
Direct administrative planning for potential new sources of income and serve as a resource to faculty in securing research support.
Review and analyze funding proposals, approve proposals for divisional, departmental, and institutional review, and prepare detailed budgets and justifications for grant applications.
Supervise the assembly of NIH grant applications and the maintenance of appropriate support data for all division faculty.
Provide guidance and oversight during quarterly time-and-effort reports and serve as a liaison to various hospital departments.
Represent the needs of research studies and work to ensure these needs are met, including working with outside vendors.
Ensure compliance with all hospital and government regulations for research involving human subjects and animals, and monitor IRB and IACUC protocols.
Administer the Division’s fellowship program(s) and continuing medical education programs, including participation in selection, coordinating appointments, and establishing salary policies.
Establish and achieve financial goals, monitor financial performance, and ensure the ongoing financial performance of the Division.
Prepare annual Department and Hospital budgets and present/justify budget requests.
Maintain solvency of all funds within the Division's control, approve all expenditures, and monitor compliance with budgets.
Develop and monitor a comprehensive research financial budget for faculty/staff and the entire Division.
Develop an overall compensation plan for Division faculty, including recommended salary levels.
Oversee expense management issues, perform comparative analyses, and develop/implement strategies for cost containment.
Prepare monthly financial performance and variance reports and prepare analyses and forecasting for new programs/services.
Develop and track recruitment and/or retention packages for high-profile hires.
Ensure the highest standards of integrity, ethics, control, and confidentiality in all financial and accounting matters.
Serve as the Division resource for all administrative issues concerning human resources policy issues and supervise all administrative staff within the Division.
Coordinate with Human Resources for interviewing, hiring, personnel transactions, and implementation of corrective action policy for staff.
Initiate, approve, and coordinate human resources changes for staff under the DA's purview.
Take corrective and disciplinary action as necessary and represent the Division in employee relations matters.
Ensure appropriate training of employees and develop/implement change management programs.
Review workload issues to ensure appropriate staffing and support areas requiring interim leadership.
Consider opportunities to grow employee abilities, skills, and support through professional development.
Prepare performance reviews on direct reports and ensure appropriate paperwork is completed.
Review, support, and ensure salary and wage equity for staff.
Create a supportive, educational, and development-focused environment for all staff.
Develop, implement, oversee, and approve departmental policies, procedures, and systems.
Ensure compliance with regulatory bodies and make managers aware of policy and procedure changes.
Review qualifications of trainee candidates, international scholars, and faculty, coordinate appointments, and oversee performance.
Manage and monitor all faculty and trainee compensation matters.
Review all new hire letters for DOM faculty and recommend for signature.
Oversee general administrative matters, develop communications, and oversee credentialing and enrollment in payor plans for faculty.
Oversee HMS appointments and promotions process and provide information for DOM faculty services office.
Ensure annual COI processes are timely and complete for division faculty and staff.
Conduct space needs planning for the Division, oversee design of space renovations, and identify/resolve facility problems.
Assist in fundraising efforts and monitor donations and acknowledgements.
Serve on search committees for DOM division chief and other high profile DOM searches.
Staff, organize, and set agenda for monthly division faculty meetings; conduct monthly division administrative meetings.
Coordinate all DOM space planning, allocation, renovation, etc.
Partner with clinical and administrative leaders to identify, prioritize, implement, and monitor information system enhancements and upgrades.
Consistently meet all deadlines for deliverables or activities.
Serve on divisional, departmental, and/or hospital committees as assigned.
Lead or participate in special projects and perform other related tasks as requested or required.