Administrative Coordinator

TT Electronics plc • Perry, OH

59d • Onsite

About The Position

The Department Administrator is responsible for providing administrative support to the quoting and business developments teams. The individual will be managing incoming quote requests, quote delivery and approval, contract review, departmental reporting, and quote coversheets and approvals. Additional responsibilities include but are not limited to validating pricing integrity, managing quote acknowledgment dates, and new customer correspondence.

Requirements

• High school diploma with 2+ years of administrative or similar experience.
• Excellent written and verbal communication skills.
• Ability to read and analyze periodicals, business reports, correspondence, and procedure manuals.
• Ability to write clear and professional reports, business correspondence, and procedural documentation.
• Ability to effectively present information and respond to questions from managers, customers, team members, and the public.
• Strong grammar, editing, and proofreading skills.
• Ability solve practical problems, and work effectively with a variety of concrete variables in situations where limited standardization exists.
• Ability to interpret instructions presented in written, oral, diagram, or schedule form.
• Must consistently maintain a professional and positive image in all situations while exercising sound judgment.
• Proficiency in standard office software, including word processing, spreadsheets, databases, slide‑presentation tools, internet browsers, email platforms, and business‑systems software.
• Microsoft Excel proficiency preferred.
• Must be a U.S. Citizen.
• Team members are expected to perform all job duties in accordance with company safety policies, OSHA regulations, and established procedures.
• Wearing required personal protective equipment (PPE), participating in safety training, immediately reporting unsafe conditions or incidents, and stopping work when unsafe conditions exist.
• All employees are responsible for maintaining a safe, clean, and organized work environment and for actively contributing to the prevention of workplace injuries and accidents.

Nice To Haves

• Microsoft Excel proficiency

Responsibilities

• Serve as the point of contact for quoting department to both internal and external stakeholders.
• Monitor incoming quote request inbox for new quotes and initiate quoting process
• Ensure completeness of quote requests and documentation packages provided by customers and internal stakeholders
• Provide feedback on required information/files from the customer so that quote team can prepare an accurate quote
• Enter new quote requests into Salesforce or similar system for management during quoting process
• Acknowledging quote delivery dates to business development and program management teams
• Setting up costing sheets and quote cover sheets for delivery to customer
• Managing internal approvals and sign-offs based on value of opportunity
• Regular reporting on quotes and initial product runs based on prescribed set of reporting and status tools
• Supporting the Business-Win process by attending bid reviews and approval meetings
• Ensuring all stated assumptions and exceptions are included on coversheets prior to delivery to customers
• General administrative duties (filing requests and approvals) to comply with regulatory requirements
• Proper handling of export-controlled design documentation throughout quoting process per TT quality management system procedures
• other duties as assigned.

Benefits

• We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED