Administrative Coordinator, US Medical Affairs-Oncology Business Unit

AstraZeneca•Gaithersburg, MD

2d•$67,952 - $101,928•Onsite

About The Position

We are currently recruiting an Administrative Coordinator in Gaithersburg, MD to provide direct support to the US Medical Head, Breast Cancer, within our Oncology Business Unit. This is an exciting opportunity to take on a challenging, proactive, and varied role in a fast-paced and dynamic environment, partnering closely with senior leaders who are shaping the future of breast cancer treatment. If you thrive on complexity, enjoy anticipating needs before they arise, and take pride in enabling leaders to perform at their best, we'd love to hear from you.

Requirements

High School diploma or GED
At least 5 years of demonstrated high-level administrative support experience, including supporting senior leaders
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Strong writing and communication skills, with the ability to interact confidently with executives and employees at all levels
Proven ability to prioritize time-sensitive assignments and manage competing deadlines
Excellent verbal and written communication skills

Responsibilities

Manage a highly complex executive calendar, scheduling meetings, conference calls, and special events while exercising discretion on priorities and decision-making.
Provide exceptional and broad administrative, coordination, and project support to the US Medical Head and extended team.
Serve as an active member of the administrative support community, providing back-up coverage, training, and contributing to the ongoing development of shared best practices.
Handle mail disposition, multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, ensuring timely follow-through.
Act as an informed deputy with internal and external stakeholders on behalf of the supervisor, interacting professionally with high-level VIPs and external visitors.
Produce accurate, properly formatted documents, PowerPoint presentations, and reports under tight deadlines.
Prepare and edit correspondence and general communications for leadership review.
Apply working knowledge of AstraZeneca processes and systems to streamline execution.
Manage and coordinate agendas and pre-reads for the Medical Affairs Leadership Team (LT), support off-site planning and execution, and coordinate National Meetings in partnership with event planning — including All Hands, ONX, and congress coordination.
Effectively manage special projects and other duties as assigned.