Administrative Coordinator, College of Bible

Lipscomb University•Nashville, TN

2h•Onsite

About The Position

The Administrative Coordinator provides comprehensive administrative support for the College of Bible & Ministry, with primary responsibility for graduate-program administration, general office operations, and support for the dean. The role connects graduate students, faculty, university offices, guests, alumni, and community partners, and requires strong organization, attention to detail, responsiveness, and proficiency with university systems and digital tools. The coordinator works with the dean, budget manager, graduate-program leadership, faculty, and university departments to support student enrollment and records, financial aid, meetings and events, graduation activities, departmental communications, and the college’s day-to-day operations. This is a full-time, primarily on-campus position involving regular computer and office work and frequent interaction with students and employees.

Requirements

Exceptional organizational, time-management, and project-coordination skills, with the ability to manage multiple priorities.
Strong written, verbal, and interpersonal communication skills and a commitment to excellent customer service.
High attention to detail, accuracy, discretion, and confidentiality.
Demonstrated proficiency with office technology and the ability to quickly learn and manage multiple software platforms and university information systems.
High proficiency with Google Suite.
Commitment to the mission and Christian values of Lipscomb University.

Nice To Haves

Bachelor’s degree preferred.
Previous administrative, office-management, or related professional experience preferred.
Equivalent combinations of education and relevant experience may be considered.

Responsibilities

Coordinate graduate-student administrative processes from admission through graduation, including onboarding, registration, scholarships, graduation requirements, and student communications.
Support students with degree requirements, course planning, registration procedures, and related academic processes in coordination with faculty, program directors, and academic advising personnel.
Maintain accurate student records, databases, shared resources, and program documentation.
Liaise with students, faculty, and university offices, including the Registrar, Graduate Admissions, Financial Aid, and Student Accounts, to facilitate enrollment, registration, and academic processes.
Provide administrative support for graduate courses, commencement activities, and other student-focused initiatives.
Support the dean and faculty with correspondence, scheduling, meeting coordination, document preparation, recordkeeping, and special projects.
Coordinate faculty meetings, guest speakers, and college events, including logistics, hospitality, meeting minutes, and documentation.
Assist with faculty contracts and maintain records needed for accreditation and institutional reporting.
Manage day-to-day office operations, including supplies, equipment, purchasing, vendor relationships, and office resources.
Process departmental financial transactions, including the dean’s purchasing-card reconciliation, reimbursements, honoraria, contracts, and payment documentation.
Coordinate departmental communications, newsletters, websites, and distribution lists.
Help coordinate on-campus hybrid course gatherings.
Assist with planning and executing departmental meetings, ceremonies, conferences, retreats, and special events.
Maintain confidential student, faculty, financial, and departmental records.
Support accreditation, assessment, and institutional reporting by maintaining organized documentation.
Perform other administrative duties and special projects as assigned.