Administrative Coordinator

Brown University•Providence, RI

12d•Onsite

About The Position

The Data Science Institute (DSI) is a high-visibility campus hub that partners with multiple departments and other units at Brown to support interdisciplinary data science education and research throughout campus. The institute also houses two research centers, the Center for Computational Molecular Biology and the Center for Technological Responsibility, Reimagination and Redesign. The Administrative Coordinator provides high-level operational and financial support to the Data Science Institute (DSI), the Center for Network Computing and Data Science (CNTR), and their respective Directors, faculty and students. This role serves as the primary lead for daily operations, facility management, and the full inventory procurement lifecycle. The Coordinator acts as a vital bridge between administrative and academic functions by managing the recruitment and supervision of work-study students and assisting faculty with the TA hiring process. Furthermore, this position works closely with the Financial Manager to ensure fiscal integrity through expense tracking and student payroll coordination.

Requirements

Associates degree with 3 years of related administrative experience, or equivalent combination of education and work experience.
Excellent communication skills
Excellent analytical skills
Excellent computer skills
Customer-service orientation
Excellent attention to detail
Excellent administrative and organization skills
Initiative and ability to work independently and as a member of a team with judgment and discretion
Ability to manage multiple tasks and set priorities
Proficiency in Microsoft and Google platforms and Mac OS

Nice To Haves

Experience in an academic or non-profit setting is preferred
Prior financial experience preferred

Responsibilities

Provides high-level operational and financial support to the Data Science Institute (DSI), the Center for Network Computing and Data Science (CNTR), and their respective Directors, faculty and students.
Serves as the primary lead for daily operations, facility management, and the full inventory procurement lifecycle.
Manages the recruitment and supervision of work-study students.
Assists faculty with the TA hiring process.
Works closely with the Financial Manager to ensure fiscal integrity through expense tracking and student payroll coordination.