Administrative Coordinator

Guest Services•Flamingo, FL

39d•$16•Onsite

About The Position

This position oversees the Daily Sales Reports as well as handling issues such as new hire orientation, maintaining files and various other office and data entry duties. This position reports to the Business Office Manager.

Requirements

Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
Advanced Excel skills as well as proficiency with internet-based computer skills
Strong attention to detail and organizational skills.
Ability to communicate with people clearly and professionally.
Ability to handle multiple priorities at the same time.
Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the unit.
Bend, lift, carry, reach/extend arms and hands above shoulder height frequently, or otherwise moves in a constantly changing environment.
Lifting, carrying, and pushing up to 25 lbs. regularly, 30-35 lbs. frequently, and up to 50 lbs. occasionally.
Ability to sit or stand at a desk to work at a computer for extended amounts of time.
Ability to withstand temperatures in indoor environments.
Reading and writing work-related documents in English.
Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
Constantly communicates and receives verbal communication with other employees in fast-paced environment.
Physical presence at the job site is essential to perform job duties.

Responsibilities

Enter Daily Sales Reports and other data entry information by the required deadlines
Respect and maintain confidentiality of the office, its records, and restricted information.
Maintain basic knowledge of computer software, Microsoft, and internet applications.
Communicates with and greets new hires, assisting them with getting settled into housing.
Performs basic new hire orientation by providing parking passes, uniform shirts and name tags.
Maintain employee uniforms, parking passes, and name tags.
Maintain employee housing room assignments, inspections, check-in and check-out procedures.
Ensure that office supplies are maintained, organized, and replenished as needed.
Separates received mail by departments and coordinates delivery of with the Property
Attend various community events.
Attend all required training, in-service, and staff meetings.
Strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
Maintain a positive and professional demeanor toward guests and co-workers.
Adhere to all policies and procedures of Guest Services Hourly Handbooks.
Perform other duties as assigned.