Administrative Coordinator - President's Office

Merck•Boston, MA

About The Position

At EMD Serono, our administrative professionals are trusted partners who help executive leaders operate at their best. We are looking for an Administrative Coordinator to join our President’s Office. Reporting to the Office Manager, you will provide administrative and operational support to executive leadership while helping coordinate activities across both our local and global organizations. This is an excellent opportunity for someone who is eager to gain exposure to senior leadership, develop new skills, and build a long-term career supporting executives in a dynamic global environment.

Requirements

High School diploma or GED
1+ years of experience in administrative support, office coordination, project coordination, customer service, or other business support role
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Experience coordinating meetings, travel, or events
Experience supporting leaders or cross-functional teams
Familiarity with SAP, Concur, Workday, or similar business systems
Experience working within a global organization
Outstanding organizational and time management skills
Strong written and verbal communication
Excellent attention to detail and follow-through
A proactive mindset and willingness to take initiative
Strong interpersonal skills and a collaborative approach
Professionalism and sound judgment when handling confidential information
The ability to manage multiple priorities in a fast-paced environment

Responsibilities

Coordinate executive calendars and meetings across multiple time zones
Prepare meeting agendas, presentations, briefing materials, and follow-up documentation
Assist with managing executive inboxes and help prioritize incoming requests
Maintain confidential information with professionalism and discretion
Coordinate onsite, virtual, and offsite meetings from planning through execution
Manage conference room bookings, catering, meeting technology, and event logistics
Support executive visits, leadership meetings, employee events, and town halls
Arrange domestic and international travel; prepare detailed itineraries and travel documentation; process expense reports and assist with travel reconciliation
Process purchase requisitions, invoices, and administrative expenses
Support budget tracking and reporting
Coordinate office supplies and vendor relationships
Track action items and help ensure projects stay on schedule
Partner with colleagues across local and global teams to coordinate business activities and build/maintain positive relationships with internal and external stakeholders