Administrative Coordinator

Shriners Hospitals for Children•Galveston, TX

About The Position

Shriners Children’s is seeking an Administrative Coordinator to provide advanced level support to the Director of Ancillary Services and their direct reports and staff. This role oversees special projects as directed by the Director and is responsible for maintaining administrative workflow, resolving administrative problems, and completing administrative projects. The Administrative Coordinator will also provide administrative support for correspondence, presentations, manuscripts, databases, and templates, as well as develop administrative staff through coaching and educational opportunities. Additionally, this role involves managing office supplies, assisting the Director with service agreements, capital requests, budget reviews, and regulatory requirements, and supporting the Director's direct reports in policy and procedure development. The role also includes assisting, leading, and managing special projects for the Director, which may involve meeting scheduling, workflow design, process improvement, vendor contact, and third-party correspondence.

Requirements

High School diploma / GED

Nice To Haves

Bachelor degree in healthcare, business or related field
3-5 years administrative experience
1 year experience in a health care setting

Responsibilities

Maintains administrative workflow of the Director including coordinating all activities, including meetings, minutes, appointments, calendars, and travel.
Maintains continuity of work operations by documenting and communicating needed actions to Director.
Resolves administrative problems by analyzing information; identifying and communication solutions.
Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
Provides administrative support to include preparing correspondences, presentations, manuscripts, databases and templates.
Develops administrative staff by providing information, educational opportunities, and coaching.
Manage inventory of office supplies; purchase supplies and equipment when needed.
Assist the Director in managing service agreement, capital requests, monthly budget variance review and regulatory requirements (registrations, PMs, etc.)
Assist Director's direct reports by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to Director.
Assist, lead and manage special projects of the Director. This may include scheduling meetings, designing workflows, process improvement, contacting vendors, and corresponding with third parties.