Administrative Coordinator - Temporary

Baker Tilly GWD•Guelph, ON

52d•$26 - $29•Onsite

About The Position

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. We are looking for a temporary Administrative Coordinator to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another. Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

Requirements

Post-secondary education.
Minimum 1 years of relevant experience in administration or client service environment.
Strong written and verbal communication skills with professional email etiquette.
Effective task management, prioritization, and deadline adherence.
Attention to detail, quality assurance, and file management.
Good judgment and discretion with sensitive information; privacy and security awareness.
Collaborative and service-oriented approach with stakeholders and clients.
Comfortable with digital platforms and workflows; eager to learn modern technologies.
Ability to manage multiple deliverables efficiently, both autonomously and as part of a team.
Professionalism, integrity, tact, and a positive attitude.
Self-directed learner who takes initiative and direction.

Responsibilities

Support client onboarding by identifying and resolving intake challenges.
Communicate clearly and professionally in written and verbal formats; tailor communication to the audience and provide appropriate status updates.
Handle routine inquiries, resolve issues within scope, and escalate when necessary.
Provide backup for reception and general admin duties as needed.
Organize meetings and events.
Research, collect, and distribute materials for meetings.
Support month-end billing: time reporting, invoicing, payments, and deposits.
Prepare client correspondence including tax and financial packages.
Independently prepare organized and accurate client deliverables and materials, ensuring all client-facing documents are thoroughly proofread and quality-checked for accuracy, proper formatting, and completeness prior to distribution.
Identify potential errors and maintain attention to detail, considering the overall context.
Update master templates via CaseWare.
Keep files organized and compliant, following naming conventions and version control.
Maintain confidentiality and adhere to privacy and security protocols in handling information and documents.
Maintain internal database integrity.
Uphold ethical standards and exercise sound professional judgment.
Collaborate effectively with team members and support a positive work environment.
Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow cybersecurity and secure data handling protocols.